Fundamental Accounting Principles, 21st Edition
Communicating in Practice — BTN 16-4
Here is a sample of what the body of the memorandum might include:
TO: Diana Wood
FROM: (Your Name)
SUBJECT: Statement of Cash Flows
DATE: _________________
I am pleased to hear your business is more profitable this year than last.
However, I have been thinking about what you said regarding the statement of
cash flows and have some thoughts as to why you found it confusing.
The statement of cash flows (operating section) can be prepared using either
of two methods—the direct or the indirect method. From what you describe,
your statement is probably prepared using the indirect method. This method
shows a determination of net cash flows in the operating (first) section by
listing the net income number and applying a series of accounting
adjustments. These adjustments often do not make sense to those that do
not have an accounting or finance background.
I recommend that you request your accountant to provide you with a
statement of cash flows that is prepared using the direct method. This will
identify exactly how much cash came in from operating activities like sales. It
will also identify exactly how much cash went out for operating expenses like
merchandise, wages, interest, and taxes. It will determine your net operating
cash flow by directly subtracting the total of these operating outflows from the
inflows. You should find this format more understandable.
Note that good cash management is essential to business success and
growth. The statement of cash flows will provide you with a lot more
information regarding your cash than a balance sheet can offer. It will allow
you to see exactly where your cash came from, where it went, and how much
it changed. It organizes these amounts into categories of operating,
financing, and investing. This organization of cash information will allow you
to better project and plan for the future.
Please reconsider the value of the statement of cash flows for your business
decisions. If you wish to discuss this further, please call me.