75) Describe how organizations benefit from data visualization tools.
76) Identify and discuss the six principles of effective visual communication.
Answer:
1) Consistency can be thought of as visual parallelism, similar to textual parallelism that helps
audiences understand and compare a series of ideas. You can achieve visual parallelism through
77) After finishing the draft, what are the next steps in completing reports and proposals?
A) Revising, rewriting, editing and proofreading
B) Revising, producing, proofreading and distributing
C) Revising, planning, writing and completing
D) Determining channel and medium, and distributing
E) Evaluating organization, style and tone
78) What is the goal of evaluating the organization, style, and tone of a message?
A) To incorporate additional detail
B) To produce efficient writing that is easy to skim
C) To make sure content is clear, logical and reader oriented
D) To make sure there is a variety of sentence lengths
E) To make sure your credibility is not affected by errors
79) Which of the following should be done after evaluating your message for style and tone?
A) Evaluate organization
B) Make sure content is clear and logical
C) Work to improve the report’s readability
D) Incorporate lists and bullets
E) Add headings and subheadings
80) When completing a report or proposal, which of the following will help to improve
readability?
A) Paragraphs should be kept short.
B) Lists and bullets should be eliminated wherever possible.
C) Headings and subheadings should be creative and fun.
D) Writing should be skimmable.
E) Style and tone should be general to reach a wider audience.
81) How does the revision process differ for a report when compared to other business
messages?
A) Extra attention should be paid to the headings and subheadings.
B) Lists and bullets are incorporated more often.
C) Revision is quick and simple because a template is followed.
D) All links and websites must be verified.
E) The process is the same but it may take a lot longer.
82) After assembling the final draft of an online report or proposal, what should be done during
the next phase of proofreading?
A) Look for inconsistencies in data and other information.
B) Look for errors.
C) Look for missing components.
D) Incorporate additional headings.
E) Make sure all links work and files are active.
83) When responding to a request for proposal, what should be included that is typically not
included in a report?
A) Title fly
B) Synopsis
C) Letter of transmittal
D) Appendixes
E) Résumé of key players
84) Which of the following can be found on the title fly page of a report?
A) Title of the report
B) Names of the writers
C) Titles of the writers
D) Date of submission
E) Who the report is being written for
85) Which section of a solicited proposal will provide a preview of the contents?
A) Letter of transmittal
B) Introduction
C) Copy of the RFP
D) Table of contents
E) Summary
86) Which of the following shows the location and hierarchy of the information in the report?
A) Appendixes
B) Executive summary
C) Table of contents
D) Letter of transmittal
E) Index
87) A one-page overview that describes a report’s most important points is called what?
A) Recommendations
B) Table of contents
C) Index
D) Synopsis
E) Appendix
88) When writing an abstract or synopsis for a report that follows the direct approach, what type
of phrasing should be used?
A) Persuasive
B) Abstract
C) Objective
D) Descriptive
E) Informative
89) A fully developed mini version of a report designed for the reader who lacks the time to read
the entire document is called what?
A) Abstract
B) Conclusion
C) Appendix
D) Table of contents
E) Executive summary
90) Which section of a proposal summarized the problem you intend to solve, along with your
solution?
A) Introduction
B) Body
C) Executive summary
D) Synopsis
E) Close
91) When writing a proposal, where would a persuasive call to action be best placed?
A) Introduction
B) Body
C) Executive summary
D) Synopsis
E) Close
92) Where would the reader of a proposal find complete details of the proposal?
A) Introduction
B) Body
C) Executive summary
D) Synopsis
E) Close
93) When given the opportunity to personally deliver a proposal, what should be stressed when
meeting the audience?
A) How the job will be done
B) When the work will begin and end
C) Why the readers are receiving the proposal
D) Why your company is qualified to do the work
E) How much the work will cost
94) Minor mistakes in a long report or proposal will generally not affect your credibility as a
writer.
95) Tight, efficient writing is especially important for online audiences.
96) When digitally distributing a proposal, the file should be a Word file, unless otherwise
requested.
97) Before sending out a digital copy of a report, you should verify the on-screen display of the
report, including all graphics, links and other elements.
98) One of the most important elements to consider when writing a report is an introductory
feature that helps time-pressed readers either get a sense of what’s in the document or even get all
the key points without reading the document.
99) When completing and distributing reports and proposals, what should be adjusted to improve
online viewing?
100) Discuss the use of introductory elements that allow readers to get a feel for a document
without reading the entire work.