Business Communication Chapter 11 2 deciding in advance how to refer to your visual

Document Type
Test Prep
Book Title
Business Communication: In Person-- In Print-- Online 8th Edition
Authors
Amy Newman, Scot Ober
99. Identify the correct statement about collaborative presentations.
a.
The coordinator should ensure that all group members receive equal "podium time" during
the presentation.
b.
To avoid problems, each member should be involved with all aspects of the presentation.
c.
As long as individual members practice their sections, a full rehearsal is not necessary.
d.
The overall presentation should look as if it were prepared and delivered by one
individual.
e.
Provide definite breaks between speakers and between topics to allow the audience time
for reflection.
100. All of the following will help achieve coherence in a team presentation except
a.
using a presentation template so visual aids look consistent.
b.
defining a technical term every time it is used, to avoid confusion.
c.
deciding beforehand on the best tone, format, and organization.
d.
deciding in advance how to refer to your visual aidsas charts, slides, or overheads, or
with some other word.
e.
planning how the team will handle questions from the audience.
101. One of the greatest challenges involved in rehearsing team presentations is
a.
planning who will do the research and who will deliver each part of the talk.
b.
how to prepare a presentation template to ensure consistency.
c.
avoiding nonverbal signs that weaken the case.
d.
assigning roles too early in the project.
e.
coordinating introductions and transitions.
102. When rehearsing a team presentation, you should
a.
aim your remarks at the highest-ranking person in the audience.
b.
refrain from adding to another member's response unless you are mentioning an omission.
c.
give feedback tactfully and accept it gracefully.
d.
pay attention to your posture to convey confidence and credibility.
e.
encourage spontaneity in introductions to build rapport.
103. One reason not to use visual aids in your presentation is that they
a.
help the audience understand what you are saying.
b.
help you persuade your audience.
c.
bombard the senses.
d.
make you look professional.
e.
enhance audience interest.
104. The goal of using visual aids is to
a.
immerse the audience in data.
b.
duplicate illustrations and tables from reports and journals.
c.
impress the audience with your technological skills.
d.
express your ideas effectively.
e.
provide a crutch to guide you through the presentation.
105. When preparing slides or transparencies, you should not
a.
use about seven lines of text per visual.
b.
show no more than 40 characters per line.
c.
type the text in all capital letters.
d.
use plenty of white space.
e.
include no more than three columns of data.
106. Which of the following is not something you can do to minimize or avoid problems during a
presentation?
a.
Number slides or transparencies so you can reorder them if needed.
b.
Keep an extra bulb handy in case the projection bulb burns out.
c.
Be prepared to give your presentation without visual aids if necessary.
d.
Lock all slides in place in the tray, if using 35-mm slides.
e.
Adjust the height and width of the screen so that the front half of the audience can see
better.
107. Printed handouts are useful for all of the following reasons except
a.
they can effectively communicate complex information such as statistical tables.
b.
they can include miniature versions of all the slides shown during a presentation.
c.
they serve as a permanent record of the key points discussed during the presentation.
d.
they reduce the need for audience members to take detailed notes during the presentation.
e.
they help the audience follow along during the presentation.
108. What guideline should you follow when preparing handouts for an audience?
a.
Include as much information as possible.
b.
Put as much text on each sheet as you can fit.
c.
Minimize the use of white space on each page.
d.
Arrange information in the same order in which you will present it.
e.
Avoid the use of colors and headings.
109. If your audience would benefit from reviewing technical information in preparation for your
presentation, you should
a.
distribute handouts just before you begin speaking.
b.
leave handouts on each seat in the room so listeners can page through them while waiting
for you to begin.
c.
project informative transparencies or slides before your main presentation.
d.
answer preliminary questions about technical aspects of your talk before you make your
main points.
e.
send handouts to audience members in advance and avoid repeating the same data when
you speak.
110. Distributing handouts at the end of a presentation is appropriate when
a.
they simply summarize the information.
b.
the handouts contain very complex data that is needed as a foundation to understand the
information.
c.
you plan to refer to the handouts throughout the presentation.
d.
you want to minimize note taking during the presentation.
e.
all of these apply.
111. Which statement is not a recommendation to follow when giving an oral presentation?
a.
Avoid contractions as you speak.
b.
Use frequent preview, summary, transition, and repetition.
c.
Avoid words that you have difficulty pronouncing.
d.
Use shorter sentences and simpler vocabulary than if you were writing to this audience.
e.
Use a conversational style, but speak more slowly than normal.
112. When you rehearse a presentation, you should
a.
practice two-handed gestures for emphasis.
b.
keep your volume steady so that every listener can hear you throughout the presentation.
c.
concentrate on what you want to say, not on how you say it.
d.
simulate the conditions of the meeting room as closely as possible.
e.
practice three or more times with an audience so that you can obtain detailed feedback for
improvement.
113. If you are not able to videotape your presentation rehearsal,
a.
practice while someone else watches and photographs your gestures.
b.
practice in front of a large mirror and use a tape recorder.
c.
practice mouthing the words as you read through your script or notes.
d.
practice with your visual aids at the same level as the podium.
e.
practice your introduction over and over to ensure that you will make a positive first
impression.
114. When you play back a videotape of your presentation rehearsal, pay close attention to your
a.
clothes.
b.
use of visual aids.
c.
blinking eyes.
d.
ability to make eye contact.
e.
gestures and voice qualities.
115. While rehearsing your presentation, practice
a.
using pens or other props to make your point.
b.
maintaining a formal expression throughout.
c.
standing tall and smiling occasionally.
d.
frequent and expansive arm gestures.
e.
speaking more quickly when summarizing.
116. To create a more formal image when presenting, you should wear
a.
shoes that are a lighter color than your clothing, if in season.
b.
clothing that matches the style and formality of your audience.
c.
a shirt with short sleeves.
d.
a shirt with long sleeves.
e.
clothing that is a darker color than your shoes.
117. One reason to know your presentation well before you face the audience is so that you can
a.
ask questions to gauge the audience's knowledge of the topic before you begin speaking.
b.
practice adjusting the microphone's audio feedback and volume at the start of your talk.
c.
use jargon and slang if appropriate for all listeners.
d.
maintain eye contact with members in all corners of the room as you speak.
e.
speak more quickly than normal and make all your points before time runs out.
118. If your mind goes blank during a presentation, you should
a.
keep talking even if you repeat what you've just said.
b.
apologize for losing your place.
c.
try to joke your way out of it.
d.
start from the beginning of the speech.
e.
turn around or excuse yourself and collect your thoughts.
119. Which of the following is not a symptom of stage fright?
a.
sweaty hands
b.
rapid, pounding heart beat
c.
gasping for air
d.
speaking in a high-pitched voice
e.
speaking more slowly than usual
120. A good way to minimize your anxiety about giving a presentation is to
a.
tell the audience how nervous you are.
b.
consider that people will remember how you speak, not what you say.
c.
avoid eye contact with audience members.
d.
overprepare by practicing frequently.
e.
remember that audiences sympathize with and trust a presenter who lacks confidence.
121. During the question-and-answer period of a presentation, you should not
a.
refuse to admit you don't know the answer to a question.
b.
repeat each question so that the entire audience can hear it.
c.
look at the entire audience while answering questions.
d.
treat each questioner with courtesy.
e.
listen carefully to each question.
122. If someone from the audience asks a question that you cannot answer, you should
a.
refer the question to another member of the audience.
b.
ask a colleague to answer the question for you.
c.
admit that you don't know and promise to find out.
d.
switch the focus to another part of your presentation.
e.
move on to another person's question.
123. After making a presentation, you should
a.
review the videotape to compare your actual performance with your rehearsal.
b.
critique all aspects of your performance.
c.
focus on how you delivered your talk, not on what you said.
d.
take deep breaths and shake your wrists gently for relaxation.
e.
turn your slides or transparencies into handouts for distribution to the audience.
124. No matter how well you delivered your talk, your post-presentation activities should include
a.
resolving to improve your performance next time.
b.
formulating questions to obtain audience feedback.
c.
comparing the results to your mental imagery.
d.
letting the audience know that you overcame your anxiety.
e.
varying your rate of speaking and the pitch of your voice.
125. To add a "punch" to your ending, you may
a.
tell a story.
b.
remind the audience of the main points.
c.
end with a well-known quotation.
d.
ask the audience a question.
126. Team presentations require
a.
extensive planning, close coordination, maturity, and goodwill.
b.
a team that gets along.
c.
a team made up of the same age group.
d.
a team whose objective is to earn an "A."
127. Because people have different speaking styles, group members should decide beforehand
a.
who does what.
b.
when to schedule meetings.
c.
the presentation topic, tone, format, organization, and visuals.
d.
who brings snacks.
128. When practicing team presentations it is essential that you
a.
find a large room with good acoustics.
b.
critique the performance.
c.
have a full-scale rehearsal with visuals.
d.
meet at a restaurant.
129. Online presentations may be challenging in what ways?
a.
Your audience is unable to ask questions.
b.
You or your participants may encounter technological problems.
c.
You are unable to share presentation slides.
d.
Handouts are more difficult to distribute to the audience.
130. For direct-plan presentations you must
a.
make an outline.
b.
give your main point in the first paragraph.
c.
give your main point in the summary.
d.
organize your conclusion to repeat the major points.
131. For the presentation to be well-received, you must
a.
slow your rate of speaking.
b.
keep the volume high.
c.
keep the room at 68 degrees.
d.
bring flashcards.
132. Avoid distracting mannerisms such as
a.
repeating main points.
b.
coughing or clearing your throat.
c.
smiling.
d.
distributing handouts.
133. When organizing a presentation, a writer begins with
a.
brainstorming.
b.
a phone call.
c.
an outline.
d.
developing background data.
SHORT ANSWER
134. What factors affect the level of formality appropriate for an oral presentation?
135. What are the four most common purposes of business presentations? (Briefly describe each purpose.)
136. Why is determining the audience's level of knowledge about your topic and their psychological needs
important?
137. What are some cautions against memorizing a speech? When is memorizing appropriate?
138. Why is the opening of a presentation very important?
139. List six suggestions for opening a presentation.
140. List and describe at least four organizational plans that are commonly used for presentations.
141. How can a presenter establish credibility with the audience?
142. Discuss the importance of the ending of a presentation.
143. What are some things to keep in mind about using humor in an oral presentation?
144. Discuss a group coordinator's responsibilities for collaborative presentations.
145. Describe how a group should practice its presentation. Also discuss guidelines for critiquing the
practice.
146. What are five guidelines you should follow when preparing visual aids?
147. What should the presenter do before the presentation to ensure the effectiveness of the visual aids
during the presentation?
148. Discuss the purpose of handouts for a presentation.
149. What type of information should you include, and what type should you exclude, when preparing
handouts?
150. List three of the most typical organizational plans for presentations.
151. What speaker control tips should you follow when practicing for a presentation?
152. What can you do to minimize or eliminate the anxiety that occurs before or during a presentation?
153. Why should you hold the question-and-answer session at the end of a presentation?
154. List several different types of presentation software.
155. List a few ways to handle audience questions

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