CHAPTER SEVEN
PERSONNEL MANAGEMENT
KEY CONCEPTS
Organizing for personnel management involves deciding what jobs must be done, what
skills or training are required, and how those jobs relate to one another.
Staffing consists of developing procedures for recruiting, selecting and retaining
employees to do the various jobs.
Job design is the process of laying out job responsibilities and duties and describing how
they are to be performed.
Job specification is used to advertise the position; it specifies required training,
experience, personal characteristics and physical abilities as well as responsibilities.
Job classification ranks a position based on qualifications and level of supervision
required.
Job coordination spells out the level of responsibility and authority for each position in
relation to the others.
Span of control refers to the number of subordinates reporting to a manager or the
number of children and families assigned to a teacher.
ACTIVITIES AND PROJECTS FOR STUDENTS
1.Divide the class into interviewing teams and role-
2. Ask students to conduct an Internet search for job openings in early childhood care and
education and report their findings to the class, including information about the search engine
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3. Have students practice filling out the sample job application. Work in pairs to evaluate each
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Handout 7.1 Job Analysis Worksheet for Competencies
Competency
Source
Importance
Need
at
Entry
Distinguishing
Value
[List required competencies here; add additional
lines as needed]
e.g.,
licensing
regulations
see below
see
below
see below
Importance Scale Need at Entry Scale Distinguishing Value Scale
How important is this
competency for effective job
performance?
When is this competency
needed for effective job
performance?
How valuable is this
competency for distinguishing
superior from barely
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Handout 7.2 Job Description Worksheet
Job Title: ________________________________________
Description:
Hours:
Responsibilities
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Handout 7.3 Job Specification Worksheet
Job Title
Position Available:
Qualifications
Experience
Responsibilities
Hours:
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Handout 7.4 Sample Job Application
Name ___________________________________
Address ____________________________Telephone ____________________
____________________________Email _________________________
EDUCATION
School or College Dates Attended Degree or Certificate
_____________________ _____________________ ___________________
_____________________ _____________________ ___________________
_____________________ _____________________ ___________________
WORK EXPERIENCE (beginning with most recent)
Employer _____________________________________________________________
Position _________________ Dates of employment: From________ to________
Supervisor _________________________ Phone ____________ email ____________
———————————————————————————————————-
Employer _____________________________________________________________
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Position _________________ Dates of employment: From________ to________
Supervisor _________________________ Phone ____________ email ____________
REFERENCES
Name Phone Email
____________________ _______________ _ _____________________
_____________________________________________ _______________________
Signature Date
Handout 7.5 Sample Application Review and Interview Form
Position: _____________________________________________________________________
Name of Applicant: _____________________________________________________________
Review of Application Materials:
Applicant __meets __exceeds minimal education specifications. Comment:
_____________________________________________________________________________
_____________________________________________________________________________
References Contacted:
1. Name_______________________________ Position________________________________
Comment:
3. Name_______________________________ Position________________________________
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Interview Questions (Developed in advance by hiring committee; examples included below):
1. [After committee chair reviews job specification] What interests you about this position?
2. Describe the strengths you could bring to the position based on your prior experience and/or
education.
3. What aspects of your work have given you the most satisfaction? Why?
4. What situations have you found most challenging? Why? How did you approach those
challenges?
Observation (if applicable):
Recommendation:
Signed _______________________________________________________________________
Title __________________________________________ Date ___________________
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Handout 7.6 Hypothetical situations for teacher candidates
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Handout 7.8 New Employee Orientation Checklist
Work in pairs or small groups to review the checklist. What items would you add? Why?
Employee Name _______________________________________________________________
Position ___________________________________ Date of Hire ___________________
Note: The purpose of this checklist is to ensure that you have been adequately oriented to Rainbow Child
Development Center and to the policies for which you will be responsible. Please initial and date the items listed
below as they are accomplished. When all are completed, please sign the form and return it to the office for the
ate.
Explanation of orientation process Professional responsibilities (see handbook)
Hiring conference Dress and appearance
Hiring conference Code of conduct
Discussed and signed job description Discipline policies
Signed contract Supplies
Provided center policy handbook and state
licensing rules
Orientation to the school
Provided timetable for introductory phase Received tour of facilities and designated personal
space
Discussed probationary period Issued keys and supplies
health certificate_____, child abuse
for
m_____)
Clarified call
–
in procedures
Probationary conference
Discussed pay dates Discussed center policy handbook and licensing
rules
development
Had opportunity for your questions
Comments:
Employee Signature ________________________________ Date __________________
Signature ________________________________ Date __________________