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EXERCISE 3
DETERMINING TIME REQUIREMENTS FOR A JOB ANALYSIS PROJECT
This exercise has been designed to help students to fully appreciate the time necessary to
complete a job analysis project. It is designed to highlight the major reason for the lack of an on-going job
analysis program—TIME. The lack of resources, financial and personnel, also hinders a successful
program.
Teaching Hints:
Chapter 6 should be discussed prior to the completion of this exercise.
Answers to Assignment
JOB ANALYSIS TIME REQUIREMENTS
Time Requirement
Incumbent’s Time
Complete questionnaire (if using questionnaire) 75 min.
Prepare for interview (if using interview) 30 min.
Analyst’s Time
Prepare job analysis questionnaire (if used) 5 hours*
Prepare for interview (if used) 30 min.
Interview incumbent (if used) 60 min.
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Reviewer’s Time (e.g., Supervisor of Incumbent)
Review incumbent completed job analysis questionnaire 30 min.
Although some feel that a secretary is “a secretary is a secretary” this author strongly disagrees.
A wide variety of duties can by subsumed under the title Secretary. For this reason, it is strongly
recommended that each one of the secretaries complete a job analysis questionnaire and then be
interviewed. A position description can then be written for each secretary.
TOTAL COST FOR ANALYZING THE JOBS OF FIVE SECRETARIES
Individual
Hourly Pay
Rate
Benefit
Cost
Per Hour
Total
Compensation
Cost
Required
Time
Individual
Cost
Cost for
Five
Secretaries
Incumbent
$17.00
$ 5.60
$22.60
4.50 hours
$101.70
$ 508.50
Analyst
$23.00
$ 7.60
$30.60
4.58 hours
$140.15
$ 700.75