Finance Chapter 9 Homework City Council Processes And Distributes Meeting summaries Minutes And Executed Agreements Contracts Resolutions

FY2009/10 Approved Budget

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FY2009/10 Approved Budget

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DESCRIPTION

The Mayor and City Council consists of a Mayor and eight Councilmembers, and acts as the policy-

APPROVED BUDGET/STAFFING CHANGES

Organizational Changes

 Transferred the Office of the City Auditor, including 4.0 FTE and $516,718 in funding from the City

Manager’s Office. This adjustment reflects City Council adoption of Ordinance 2009-031 that

created an Office of City Auditor appointed by the City Council.

previously funded through their individual discretionary funds.

Mayor and Council Operations Support

 Reduction in expenditures in support of office hospitality for employees and visitors, a reduction in

transportation, food, and personnel recruitment advertising.

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highest quality legal services to the City of Sacramento.

FY2009/10 Approved Budget

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FY2009/10 Approved Budget

personnel hiring and other personnel matters; assembles and

analyzes office productivity data, including production of an

annual report; and engages in long-range planning. The

administration function of the office is performed under the

direction of the City Attorney.

Nuisance Abatement:

collaboratively with Code Enforcement, Police and other

departments regarding City Code enforcement, social nuisance

abatement and public safety issues, including training and advising

staff on enforcement matters and prosecuting code violations

through administrative, civil or criminal proceedings, and social

 Zealously and ethically represent the City by devoting the time and resources necessary to assure

that each case is investigated, analyzed, researched and prepared for trial or settlement in

accordance with the highest legal professional standards.

 Deliver excellent legal advice by continuing to devote the time and resources necessary to assure

that requests for opinions, ordinances, contracts and other documents and all other non-litigation

Service Level Impacts

The City Attorney’s budget will be reduced by $461,557 including the unfunding of 4.0 FTE positions,

which includes two attorney positions. This is in addition to the unfunding of 5.0 FTE positions in

FY2008/09 that also included two attorneys. The cumulative reductions, especially of the four total

attorney positions, will result in the following service level impacts:

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Staffing Levels

FY2009/10 Approved Budget

7

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The City Clerk serves as the Clerk of the City Council and is responsible for the preparation of agendas, the

recording and maintenance of all Council actions, and the preparation and filing of public notices.

 The City Clerk’s Office is a service agency and the office through which the Council, City departments, as

well as the public look for general information regarding the City.

 As the official records keeper for the City, the Clerk is responsible for the coordination and administration

Please see the following for more information about the City Clerk’s Office:

Web site – http://www.cityofsacramento.org/clerk/

PROGRAMS/SERVICE HIGHLIGHTS

Agenda/Council Administration (Law and Legislation Committee (L&L) and

Personnel and Public Employees Committee (P&PE))

departments in the administration and management of the City’s advisory boards.

FY2009/10 Approved Budget

Records Management and Citywide Content Management (C2M)

 Acts as the official records keeper for the City, develops and implements citywide records policies and

 Registers City residents as domestic partners.

Passports

 Provides a one-stop shop for all citizens looking to apply for United States Passports.

OBJECTIVES FOR FY2009/10

 Utilize the CCM system as a tool in the implementation of a citywide records management program that

 Continue implementing the departmental “STAR performance success” program that sets standards

and expectations for performance.

APPROVED BUDGET/STAFFING CHANGES

Service Level Impacts

The City Clerk’s Department will be reduced by $103,602, including the unfunding of 1.0 FTE Deputy

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deposited to the City Clerk’s Technology CIP (A04000100).

Department Budget Summary

FY2009/10 Approved Budget

Division Budget Summary

DESCRIPTION

The City Manager is the Chief Executive Officer of the City and provides the leadership and direction

for the operation and management of all City Departments. The City Manager is responsible for the

enforcement of all laws and ordinances, coordination of all municipal programs and services, and

making recommendations to the Mayor and City Council as appropriate concerning the operation,

 Public Information Office (PIO): Facilitates communication with citizens, businesses,

elected officials, media and the City Manager’s Office

regarding City services and projects. In case of an

emergency, the PIO helps disseminate and coordinate

vital information to ensure public safety. The PIO works

umbrella. C2C is a citywide program aimed at improving

customer service and streamlining City services.

 E-Government: Responsible for management of the City’s E-

Government program. The program’s mission is to

connect citizens seamlessly and transparently via the

Accountability:

departments and the community by providing an

independent review of complaints involving public safety

employees.

 Office of Youth Development:

Develops and promotes policies and partnerships to

keep our youth safe, make youth productive citizens, and

new Community Development Department.

 Continue work on the 10-year Plan to End Homelessness.

 Continue to develop opportunities with local colleges and universities for economic development,

workforce development and other common objectives.

 Proactively engage in the legislative process to assure attainment of the City’s legislative priorities.

 Transferred the Office of Emergency Services (3.0 funded FTE) from the Fire Department to

directly report to the City Manager’s Office to provide focus and priority on the City’s emergency

preparedness.

 Transferred a Senior Management Analyst position (1.0 funded FTE) to the Department of General

Services to support the City’s sustainability efforts and implementation of the Council approved

Service level impacts resulting from the reductions include: reduced responsiveness and delays in

reply to community and City Council inquiries, issues and requests; decreased oversight and

coordination of City operations and functions; increased potential of gaps in communication,

coordination, and follow through.

Department Budget Summary