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Chapter 04 - Cash and Internal Controls
4-1
Chapter 4
Cash and Internal Controls
INSTRUCTOR’S MANUAL
Learning Objectives
LO4-1 Discuss the impact of accounting scandals and the passage of the
Sarbanes-Oxley Act.
LO4-2 Identify the components, responsibilities, and limitations of internal control.
LO4-3 Define cash and cash equivalents.
LO4-4 Understand controls over cash receipts and cash disbursements.
LO4-5 Reconcile a bank statement.
LO4-6 Account for employee purchases.
LO4-7 Identify the major inflows and outflows of cash.
Analysis
LO4-8 Assess cash holdings by comparing cash to noncash assets.
Chapter 04 - Cash and Internal Controls
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Teaching Suggestions
Chapter 4 uses a movie theatre theme to introduce students to the basics of internal controls.
Part A begins with a discussion of occupational fraud and accounting scandals. In some
instances, managers have acted unethically in reporting their companies’ performance. Most
students are surprised by the fact that published financial statements contain fraudulent amounts.
This discussion flows into the need for regulation, such as the Sarbanes-Oxley Act, and internal
controls as outlined by the Committee of Sponsoring Organizations (COSO) of the Treadway
Commission. The components of an internal control system are discussed for a movie theatre, a
business familiar to most students.
The discussion of general internal controls in Part A then moves to a discussion of cash
controls in Part B. One reason for the focus on cash is that cash is the most liquid of a company’s
assets and therefore may be the easiest to lose internal control over. Discussion of cash receipts
and cash disbursements are provided, including checks, debit cards, and credit cards. An
illustrated example of a bank reconciliation is also provided. Since most students are familiar
with cash, the different forms of cash payments, and bank statements, relating internal controls to
cash topics makes the purpose and operation of internal controls more apparent.
Given the focus on internal controls related to cash, Part C then provides a discussion of how
cash is reported to those outside the company. It is briefly mentioned that cash is reported as an
asset in the balance sheet, but the discussion primarily focuses on reporting cash in the statement
of cash flows. The statement of cash flows presented is that of Eagle Golf Academy discussed in
Chapters 1—4. [Note: The detailed discussion of the statement of cash flows is saved for Chapter
11. Here, the statement is introduced briefly.] A good way to explain amounts reported in the
statement of cash flows is to refer students back to the original 10 external transactions of Eagle
Golf Academy introduced in Chapter 2. Which of the 10 transactions involved cash? These are
the ones reported in the statement of cash flows (see Illustration 4-12). Since adjusting entries
never involve cash, the adjusting entries discussed in Chapter 3 do not affect amounts reported in
the statement of cash flows.
The final section of the chapter involves cash analysis by computing the ratio of cash to
noncash assets. To continue the movie theatre theme, the chapter compares Regal Entertainment
Group to Cinemark Holdings. These two companies have very different ratios of cash to noncash
assets. The reasons for the differences in these ratios are explained.
Chapter 04 - Cash and Internal Controls
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Questions
Learning
Objective(s)
Topic
Time
(Min.)
1
LO4-1
Define occupational fraud
5
2
LO4-1
Explain internal control
5
3
LO4-1
Discuss what managerial stewardship means
5
4
LO4-1
Understand managers’ motivation to manipulate
5
5
LO4-1
Explain the fraud triangle
5
6
LO4-1
Outline the major provisions of the Sarbanes-Oxley
Act
5
7
LO4-2
Describe the components of internal control
5
8
LO4-2
Describe the difference between preventive controls
and detective controls
5
9
LO4-2
Explain separation of duties
5
10
LO4-2
Identify responsibility for internal control
5
11
LO4-2
Recognize limitations of internal control
5
12
LO4-2
Define collusion
5
13
LO4-2
Describe likelihood of fraud by top-level employees
5
14
LO4-3
Define cash and cash equivalents
5
15
LO4-3
Describe how to record a purchase with a check
5
16
LO4-4
Discuss controls for cash receipts
5
17
LO4-4
Describe how credit card sales are reported
5
18
LO4-4
Describe how debit card sales are reported
5
19
LO4-4
Discuss controls for cash disbursements
5
20
LO4-4
Understand a credit card
5
21
LO4-5
Identify the purpose of a bank reconciliation
5
22
LO4-5
Explain differences between the company’s and the
bank’s cash balance
5
23
LO4-5
Describe timing differences in the cash balance
5
24
LO4-5
Make adjustments related to the bank reconciliation
5
25
LO4-6
Explain purchase cards and a petty cash fund
5
26
LO4-6
Describe managerial control over employee
purchases with credit cards and the petty cash fund
5
27
LO4-7
Explain the relationship between the balance sheet
and statement of cash flows
5
28
LO4-7
Describe operating, investing, and financing cash
flows
5
29
LO4-8
Understand why analysis of the cash balance is
important
5
30
LO4-8
Compute the ratio of cash to noncash assets
5
Chapter 04 - Cash and Internal Controls
4-4
Brief
Exercises
Learning
Objective(s)
Topic
Time
(Min.)
BE4-1
LO4-1
Identify terms associated with the Sarbanes-Oxley
Act
5
BE4-2
LO4-2
Identify terms associated with components of
internal control
5
BE4-3
LO4-2
Define control activities associated with internal
control
5
BE4-4
LO4-3
Identify cash and cash equivalents
5
BE4-5
LO4-4
Determine cash sales
5
BE4-6
LO4-4
Record cash expenditures
5
BE4-7
LO4-5
Identify terms associated with a bank reconciliation
5
BE4-8
LO4-5
Prepare a bank reconciliation
10
BE4-9
LO4-5
Reconcile timing differences in the bank’s balance
5
BE4-10
LO4-5
Reconcile timing differences in the company’s
balance
5
BE4-11
LO4-5
Record adjustments to the company’s cash balance
5
BE4-12
LO4-5
Prepare a bank reconciliation
5
BE4-13
LO4-6
Record employee purchases
5
BE4-14
LO4-7
Match types of cash flows with their definitions
5
BE4-15
LO4-7
Determine operating cash flows
5
BE4-16
LO4-7
Determine investing cash flows
5
BE4-17
LO4-7
Determine financing cash flows
5
BE4-18
LO4-8
Calculate the ratio of cash to noncash assets
5
Exercises
Learning
Objective(s)
Topic
Time
(Min.)
E4-1
LO4-1
Answer true-or-false questions about occupational
fraud
15
E4-2
LO4-1
Answer true-or-false questions about the Sarbanes-
Oxley Act
15
E4-3
LO4-2
Answer true-or-false questions about internal
controls
15
E4-4
LO4-2
Determine control activity violations
15
E4-5
LO4-3
Calculate the amount of cash to report
15
E4-6
LO4-4
Discuss internal control procedures related to cash
receipts
10
E4-7
LO4-4
Discuss internal control procedures related to cash
disbursements
10
E4-8
LO4-4
Discuss internal control procedures related to cash
receipts
10
E4-9
LO4-5
Calculate the balance of cash using a bank
reconciliation
10
4-5
E4-10
LO4-5
Calculate the balance of cash using a bank
reconciliation
10
E4-11
LO4-5
Calculate the balance of cash using a bank
reconciliation
10
E4-12
LO4-6
Record transactions for employee purchases
10
E4-13
LO4-6
Record transactions for employee purchases
10
E4-14
LO4-7
Classify cash flows
10
E4-15
LO4-7
Calculate net cash flows
10
E4-16
LO4-7
Calculate operating cash flows
10
E4-17
LO4-7
Calculate investing cash flows
10
E4-18
LO4-7
Calculate financing cash flows
10
E4-19
LO4-7
Compare operating cash flows to net income
15
E4-20
LO4-8
Analyze the ratio of cash to noncash assets
15
Problems
Learning
Objective(s)
Topic
Time
(Min.)
P4-1A
LO4-4
Discuss control procedures for cash receipts
15
P4-2A
LO4-5
Prepare the bank reconciliation and record cash
adjustments
25
P4-3A
LO4-5
Prepare the bank reconciliation and record cash
adjustments
30
P4-4A
LO4-7
Prepare the statement of cash flows
15
P4-5A
LO4-7
Record transactions, post to the Cash T-account, and
prepare the statement of cash flows
40
P4-1B
LO4-4, 4-5
Prepare a bank reconciliation and discuss cash
procedures
20
P4-2B
LO4-5
Prepare the bank reconciliation and record cash
adjustments
25
P4-3B
LO4-5
Prepare the bank reconciliation and record cash
adjustments
30
P4-4B
LO4-7
Prepare the statement of cash flows
15
P4-5B
LO4-7
Record transactions, post to the Cash T-account, and
prepare the statement of cash flows
40
Additional
Perspectives
Topic
Time
(Min.)
AP4-1
Continuing Problem: Great Adventures
45
AP4-2
Financial Analysis: American Eagle Outfitters, Inc.
40
AP4-3
Financial Analysis: The Buckle, Inc.
40
AP4-4
Comparative Analysis: American Eagle Outfitters, Inc. vs. The
Buckle, Inc.
20
AP4-5
Ethics
20
AP4-6
Internet Research
30
AP4-7
Written Communication
25
Chapter 04 - Cash and Internal Controls
Chapter Quiz Questions
The following multiple-choice questions are 10 unique quiz questions that correspond to the 10
questions at the end of each chapter. Each question covers the same learning objective but with a
little different twist. The correct answer is highlighted in bold for each item.
LO4-1
1. Managers should act:
a. As creditors of the company.
LO4-1
2. Sarbanes-Oxley Act (SOX) was passed in response to:
a. Increasing inflation.
LO4-2
3. What is a direct purpose of internal controls?
LO4-3
4. Which of the following is considered cash for financial reporting purposes?
LO4-4
5. Which of the following generally would be considered a good internal control over cash
payments?
4-7
LO4-5
6. When preparing a bank reconciliation, nonsufficient funds (NSF) checks would be:
a. Added to the company’s cash balance.
LO4-5
7. When preparing a bank reconciliation, outstanding checks would be:
a. Added to the company’s cash balance.
LO4-6
8. At any given time, the amount of cash in the petty cash fund should equal:
a. All vouchers written during the accounting period.
LO4-7
9. Operating cash flows would include which of the following?
LO4-7
10. Financing cash flows would include which of the following?
Chapter 04 - Cash and Internal Controls
4-8
Alternate Let’s Review
Problem #1
At the end of April, Classic Cinema’s accounting records show a cash balance of $5,240. The
April bank statement reports a cash balance of $6,700. The following information is gathered
from the bank statement and company records:
Checks outstanding $3,200 Customer’s NSF check $1,100
Deposits outstanding 800 Service fees 100
Interest earned 80
In addition, Classic discovered it correctly paid for utilities with a check for $350 but incorrectly
recorded the check in the company’s records for $530. The bank correctly processed the check
for $350.
Required:
1. Prepare a bank reconciliation for the month of April.
2. Adjust the balance of cash in the company’s records.
Solution:
1.
Classic Cinema
Bank Reconciliation
April 30
Bank’s Cash Balance
Company’s Cash Balance
Per bank statement
$ 6,700
Per general ledger
$ 5,240
Deposits outstanding
+ 800
Interest earned
+ 80
2.
April 30
Debit
Credit
Cash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
260
Interest Revenue . . . . . . . . . . . . . . . .
80
Chapter 04 - Cash and Internal Controls
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Problem #2
A company reports in its current year each of the transactions listed below.
Required:
Indicate whether each transaction should be reported as an operating, investing, or financing cash
flow in the company’s statement of cash flows, and whether each is a cash inflow or outflow.
Transaction
Type of Cash Flow
Inflow or Outflow
1. Issue common stock for cash.
2. Receive cash from customers.
3. Sell equipment for cash.
4. Pay cash for advertising.
Solution:
Chapter 04 - Cash and Internal Controls
4-10
Key Points by Learning Objective
LO4-1 Discuss the impact of accounting scandals and the passage of the Sarbanes-Oxley
Act.
The accounting scandals in the early 2000s prompted passage of the Sarbanes-Oxley Act (SOX).
LO4-2 Identify the components, responsibilities, and limitations of internal control.
Internal control refers to a company’s plan to improve the accuracy and reliability of accounting
information and safeguard the company’s assets. Five key components to an internal control
LO4-3 Define cash and cash equivalents.
Cash includes currency, coins, balances in savings and checking accounts, and checks and
LO4-4 Understand controls over cash receipts and cash disbursements.
Because cash is the asset of a company most susceptible to employee fraud, controls over cash
LO4-5 Reconcile a bank statement.
In a bank reconciliation, we reconcile the bank’s cash balance for (1) cash transactions already
4-11
LO4-6 Account for employee purchases.
To make purchases on behalf of the company, some employees are allowed to use debit cards
LO4-7 Identify the major inflows and outflows of cash.
The statement of cash flows reports all cash activities for the period. Operating activities include
Analysis
LO4-8 Assess cash holdings by comparing cash to noncash assets.
Chapter 04 - Cash and Internal Controls
4-12
Common Mistakes
Common Mistake
The term debit card can cause some confusion for someone in the first accounting course.
Throughout this course, we refer to an increase in cash as a debit to cash. However, using your
Common Mistake
Notice that bank statements refer to an increase (or deposit) in the cash balance as a credit and a
decrease (or withdrawal) as a debit. This terminology is the opposite of that used in financial
accounting, where debit refers to an increase in cash and credit refers to a decrease in cash. The
Common Mistake
Students sometimes mistake an NSF check as a bad check written by the company instead of one
written to the company. When an NSF check occurs, the company has deposited a customer’s
Common Mistake
Some students try to update the Cash account for deposits outstanding, checks outstanding, or a
Chapter 04 - Cash and Internal Controls
4-13
Decision Points
Question
Accounting Information
Analysis
Does the company
maintain adequate
Management’s discussion,
auditor’s opinion
If management or the auditor notes
any deficiencies in internal controls,
Question
Accounting Information
Analysis
Should the company
allow its customers to
pay by using credit
Credit sales, service fee
expense, internal controls
When the benefits of credit card use
(increased sales, reduced handling of
cash by employees) exceed the costs
Question
Accounting Information
Analysis & Decision
Is the company able to
generate enough cash
from internal sources
Statement of cash flows
Cash flows generated from internal
sources include operating and
investing activities. For established
Chapter 04 - Cash and Internal Controls
4-14
Career Corner
Career Corner
Financial analysts offer investment advice to their clients—banks, insurance companies, mutual
funds, securities firms, and individual investors. This advice usually comes in the form of a
formal recommendation (buy, hold, or sell). Before giving an opinion, analysts develop a
Chapter 04 - Cash and Internal Controls
4-15
Ethical Dilemma
Ethical Dilemma
Suppose that you were sent to prison for a crime you did not commit. While in prison, the
warden learns that you have taken financial accounting and are really good at “keeping the
books.” In fact, you are so good at accounting that you offer to teach other inmates basic
financial skills that they’ll use someday after being released.
However, the warden plans to use his position of authority at the prison to steal money.
He uses prisoners as low-cost labor to do projects around town. Because other legitimate
companies cannot compete with these low costs, they bribe the warden not to bid on jobs. The
warden asks you to use your accounting skills to participate in a financial scam by falsifying
documents and creating a false set of accounting records that will allow the warden’s bribes to go
undetected by state prison authorities. In other words, he wants you to “cook the books.”
When you object to helping with this scam, the warden threatens to end your tutoring
sessions with other inmates and sentence you to solitary confinement. To further sway your
decision, he promises that if you’ll help, he’ll make your prison life easy by giving you special
meals and other favors.
What would you do in this situation? If you help the warden steal money, you benefit
personally and the other prisoners benefit by your continued tutoring sessions. However, the
warden often physically abuses the other prisoners, and helping him steal money means that he’ll
remain in his position for a long time, continuing his abusive behavior.
To see how Tim Robbins’s character handled this situation, check out the movie The
Shawshank Redemption.
Key Issues
• Benefitting personally vs. seeing others abused
Option 1: Continue to falsify the accounting records
• You need to take care of yourself in prison. Prison life has a different set of rules.
• You are not the one actually taking the bribes. You are merely following orders.
• You are not the one abusing other inmates.
• If you continue falsifying documents, you can continue to teach other inmates valuable
financial skills that will one day be essential when they are released from prison. This
serves a greater purpose.
Option 2: Discontinue falsifying the accounting records
• By falsifying documents, you are just as guilty as the person (warden) stealing the
money.
• If the state authorities discover this scheme, you could receive additional jail time.
• You are directly involved in helping the warden to force bribes from local companies.
This directly affects the finances of those companies (and their families).
Chapter 04 - Cash and Internal Controls
4-16
• By assisting the warden, you are directly linked to his abusive behavior of other inmates.
While you are not committing the physical abuse, you are helping to provide a setting
where it can continue.
