Wild and Shaw, FinMan 8e Solutions Manual: Chapter 3
Communicating in Practice — BTN 3-2
TO: _____________________
FROM: _____________________
DATE: ______________________
SUBJECT: CLARIFICATIONS—OBJECTIVE OF THE CLOSING PROCESS
[Following is a sample of what the memorandum’s contents might include.]
When we speak of “closing the books” or the closing process we are not
talking about ending or closing the business nor doing anything that reflects
this thinking in the financial statements. Let me use an analogy to explain the
concept of the closing process and then you will see the distinction more
clearly.
The revenue and expense accounts temporarily hold the information to
determine if the owner(s) won or lost in the game of business. Each fiscal
period should be viewed as a separate game. After the data in these accounts
has allowed us to determine if the owner(s) won or lost, in other words, the net
income or loss, these accounts must be cleared to accumulate data for the
next game or period. We record the score for the game of business, or the net
income or loss, in the permanent recordbook or the Retained Earnings
account. A win, or net income, increases Retained Earnings and a loss, or net
loss, decreases Retained Earnings.