Orders for the Production of Documents. Allows a party to gain access to information in the
possession of the other party, such as business records.
Add. Info: Record Retention: Companies should have formal records retention policies. Failure
to do so can lead to violations of various regulations that require certain records to be kept for a
certain time, and can lead to the exposure of more information than necessary in the event of
litigation. All records, including e-mails, should be kept according to a strict list of need to know,
so that it is clear where all copies are. This leads to lower costs when records are needed for
litigation, and makes record destruction easier and complete when the time for keeping is over.
Improper record keeping leads to inferences of avoiding production, which may be due to
sloppiness, or even default judgment. Keeping records too long, perhaps because some people
kept records who did not need to have them, can force the records into evidence when that could
have been avoided. See http://smallbusiness.findlaw.com
Add. Case: In re Weekley Homes (S.Ct., Tx, 2009)–Weekley Homes, a homebuilder, hired
Enclave, a developer, to buy 136 lots in a subdivision. With Weekley, Enclave agreed to sell 74 of
the lots to HFG. Enclave failed to perform properly and HFG sued. HFG subpoenaed documents
from third parties, including Weekley, which provided documents. HFG believed Weekley may
have made material misrepresentations about the property related to Enclave’s performance, so
Weekley was added as a defendant. HFG requested the court allow it to use forensic experts to
access Weekley’s computers to create images of the drives so it could search for relevant
documents and emails. Weekley opposed the motion, noting that the forensic experts would have
access to private conversations, trade secrets, and privileged communications stored on hard
drives. The trial court granted HFG’s motion; Weekley sought mandamus relief from the court of
appeals, which denied the petition. Weekley appealed to the Texas high court.
Decision: HFG was not entitled to access the computer hard drives in the absence of a
demonstration of the particular characteristics of the electronic storage devices involved, the
familiarity of its experts with those characteristics, and a reasonable likelihood that the
Requests for Admissions. Used to establish admission of facts about which there are no real
disputes between the parties.
Mental and Physical Examinations. May be required when the mental or physical status of a
party is at issue. These are done under strict conditions.
Discovery: Impacts on Business—It is the general consensus that a factor driving litigation costs
is discovery abuse. An executive preparing and then responding to a discovery request such as a
deposition, can be away from his/her official responsibilities for some time. While the courts
makes efforts to protect them, it is not uncommon for the company’s chief executive officer to