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CHAPTER 8
STONE ARBOR LANDSCAPING: TIME & BILLING
When Sage 50 2019 is installed, two sample companies are included with
the software: Bellwether Garden Supply and Stone Arbor Landscaping. In
Chapters 1 through 7 students worked with Bellwether Garden Supply. In
this chapter, students focus on how the second sample company, Stone
Arbor Landscaping, uses Sage 50’s time and billing feature.
TIME & BILLING
Time & Billing can track time spent on various activities and record internal
use of company resources associated with customers or jobs. Recorded
time and expenses can later be billed to customers on sales invoices. If
payroll is used, timed activities can be applied to an employee’s paycheck.
Time & Billing can also be used to effectively manage administrative
activities and overhead expenses for the business.
Customers: Time and expenses can be associated with customers that
you intend to bill later in Sales/Invoicing. Record time and expenses for
customers only if you are not using job costing.
Jobs: If jobs are being tracked in Job Costs, time and expense can be
recorded for jobs, phases, or cost codes. Then, apply billable time and
expense items to the customer’s invoice. The advantage of recording time
To track time and expenses, Sage 50 uses two forms or tickets: the time
ticket and the expense ticket. Each ticket type can be specific to a
customer, job, or non-billable administrative tasks (miscellaneous items).
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Each ticket has its own special type of inventory item: the activity item for
time tickets and the charge item for expense tickets.
Time Tickets
Time tickets are used to record time-based activities such as research or
consultations. They record the activities of either an employee or a
vendor. The two methods of entering time ticket information are weekly or
daily.
The billing rate used for a recorded activity can be based on the employee
who records the ticket or one of the five billing rates assigned to the
activity item. Or, you can record the billing at the time you enter the time
ticket.
Expense Tickets
The chart below shows how time and billing works:
Time & Billing Ticket Types
Ticket Type
Inventory
Item Class
Examples
Billing Amount
Equals
Time Ticket
Activity Item
Research
Consultants
Writing Reports
Billing Rate Time
Activity Divisions
Expense Ticket
Charge Item
Copying
Faxing
Court Fees
Unit Price of the
Charge Item Times
Quantity
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LEARNING OBJECTIVES
1. Start the sample company, Stone Arbor Landscaping.
2. Explore Sage 50’s time and billing feature.
3. Use the time and billing feature to complete a time ticket, sales
invoice, and payroll entry.
4. Make two backups, save two Excel files, and save four PDF files.
SAGE 50 TIPS, CHAPTER 8
➢ To complete Chapter 8, students use the other sample company,
Stone Arbor Landscaping. Sage 50 includes two sample companies:
Bellwether Garden Supply (Chapters 1-7), and Stone Arbor
Landscaping (Chapter 8).
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LECTURE OUTLINE FOR CHAPTER 8
A. Learning Objectives, page 229
B. Stone Arbor Landscaping, page 229
C. Time & Billing, pages 229-230
2. Expense Tickets, pages 230-231
D. Getting Started, pages 231
2. Software expiration, page 232
1. Inventory Item Maintenance, pages 235-236
3. Sales Invoice, pages 239-241
4. Payroll, page 242
G. Backing Up Chapter 8 Data, page 243
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I. Online Learning Center, pages 247
Complete the following end–of-chapter activities online at
www.mhhe.com/yacht2019 > Student Edition > Chapter 8.
2. Going to the Net exercise: Access the Sage Resources Support
website and watch a video.
4. Assessment Rubric: Review journals, navigation centers, modules,
and task windows.
5. Listen to narrated PowerPoint slides.
The OLC also includes links to the Appendixes:
• Appendix A: Troubleshooting (textbook and OLC)
• Appendix C: Review of Accounting Principles (OLC Student
Edition)
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SOLUTION TO EXERCISE 8-1 (2): New Time Ticket
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SOLUTION TO 8-1 (4): Apply Time Ticket to Sales Invoice 1019
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SOLUTION TO 8-1 (4): Sales/Invoicing window after time ticket is
applied.
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SOLUTON TO EXERCISE 8-1 (5) – Invoice No. 1019 is applied.
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SOLUTION TO EXECISE 8-1 (6): Payroll Entry for Mike E. Hays
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SOLUTION TO 8-1 (6): Two jobs completed by Mr. Hays.
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SOLUTION TO 8-2 (2): Job Ledger