Communication Case 18–6
sample memo:
Memorandum
To: Les Kramer
Supervisor
From: {your name}
Re: Share issue costs
Date: {current date}
This memo is in response to your request for information about how IBR
accounted for share issue costs in its recent equity offering. When a company
sells shares, it obtains the legal, promotional, and accounting services necessary
to effect the sale. The cost of these services reduces the net proceeds from
selling the shares. Paid-in capital—excess of par is credited for the excess of the
proceeds over the par value of the shares sold. Thus, the effect of share issue
costs is to reduce the amount credited to that account.
This treatment differs from how debt issue costs are recorded. The costs
associated with a debt issue are deducted from the proceeds of the debt thereby
increasing the effective interest rate on the debt. These costs are amortized over
the life of the debt.
In IBR’s case, the shares sold for a total of $53.289 million (2,395,000 shares
times $22.25 per share). Since paid-in capital—excess of par is credited for the
excess of the $50.2 million net proceeds over the par amount of the shares sold,
the effect of share issue costs (underwriting discount and offering expenses) is to
reduce the amount credited to that account. In particular, IBR would have
recorded the following journal entry upon the issue of the shares.
($ in 000s)
* This amount reflects the reduction for share issue costs (underwriting
discount and offering expenses).
Please let me know if I can provide you additional information.