2.9 You were hired to assist Ashton Fleming in designing an accounting system for S&S.
Ashton has developed a list of the journals, ledgers, reports, and documents that he
thinks S&S needs (see Table 2-6). He asks you to complete the following tasks:
aSpecify what data you think should be collected on each of the following four
documents: sales invoice, purchase order, receiving report, employee time card
bDesign a report to manage inventory.
cDesign a report to assist in managing credit sales and cash collections.
dVisit a local office supply store and identify what types of journals, ledgers, and
blank forms for various documents (sales invoices, purchase orders, etc.) are
available. Describe how easily they could be adapted to meet S&S’s needs.
No single answer exists with this case. Indeed, solutions will vary depending upon student
a. A sample invoice is presented in the Revenue Cycle chapter. A sample purchase order
is presented in the Expenditure Cycle chapter. A sample receiving report also appears
in the Expenditure Cycle chapter. Although student designs will vary, each document
should contain the following data items:
Customer name and address Product code or number
Total Amount due
Ship to address Item numbers ordered
Vendor name Vendor number