3.7 a. (continued) Level 0 Data Flow Diagram of the Cash Receipts System at S&S:
Customers
1.0
Process
Payments
2.0
Update
Customer
Accounts
Bank 3.0
Prepare
Reports
Remittance
File
Accounts
Receivable
Payments at
Sale
Remittances
on
Account
Endorsed
Checks &
Cash, Deposit
Slip
Remittance
Slips
3.7 b. Prepare a document flowchart to document the cash receipts system at S&S.
S&S Cash Receipts System
ClerkTreasurer Accounts Receivable
From Customer
Remittance Slip
Update
Accounts
Receivable
Ledger/File
Accounts
Receivable
Ledger/File
Cash and Checks
To Bank
Cash and Checks
Deposit Slip
A
Remittance Slip B
B
3.7 c. Prepare a business process diagram for the cash receipts system at S&S
Employee
Activities Performed
Treasurer
From customer
Clerk
Accounts
Receivable
Weekly
Management:
Scott &
Susan
Credit and
Collections
Receive cash and remittance
advices, Endorse checks, and
Prepare deposit slip
Deposit
cash in
bank
Receive
remittance advice,
Update accounts
receivable
Generate cash receipt
report & aged trial
balance using A/R ledger
Review cash
receipts report
Review aged
trail balance
3.8 Draw a context diagram and at least two levels of DFDs for the preceding
operations.
Customer Mail Order
System Customer
Coupon Order
Phone Order
Cancellation
Payment
Order Inquiry
Product Inquiry
Payment
Inquiry
Invoice
Shipping Notice
Cancellation Response
Order Inquiry
Response
Product Inquiry
Response
Payment Inquiry
Response
3.8. Level 0 Data Flow Diagram for a mail order company:
Customer
Customer
1.0
Process
Order
Transaction
phone order
coupon order
order inquiry
order
cancellation
product inquiry
cancellation response
product inquiry
response
order inquiry
response
valid order
invoice
3.8. Level 1 Data Flow Diagram for a mail order company:
Order File
1.1
Process
Order
1.2
Process
order
cancellation
Customer
order
valid order cancelled
order
order
cancellation
cancellation
response
3.9
a. Prepare a context diagram and at least two levels of DFDs for this process.
Student Course
Registration
System Instructor
Registration request
Course enrollment
reports
Fees notice
Prerequisite notice
Course closed notice
Student acceptance
notice
Level 0 Data Flow Diagram for a course registration system:
Student 1.0
Register
student
2.0
Prepare
course
enrollment
reports
Instructor
accounts receivable file
student records file
class lists file
course records file
Registration
details
fees
notice
prerequisite
notice
course closed
notice
student
acceptance
course enrollment
report
3.9 a. (continued) Level 1 Data Flow Diagram for a registration system:
accounts receivable file
student record file
course file
class list file
1.1
Check
fees due
1.2
Check
prerequisites
1.3
Check
class
availability
1.4
paid
registration
details
fees notice
valid
registration
details
prerequisite
notice
closed course
notice
accepted
registration
details
registration
details
3.9 b. Prepare a flowchart to document this process.
Student Registration system
Registration
Request
Check for
unpaid fees
Course
Enrollment
Report
Instructors
Check
Course
Prerequisites
Check course
availability &
add student to
class
Calculate fees and
tuition, update accounts
receivable, send student
registration report
If fees are owed, registration is
cancelled and the registration
report becomes a bill for unpaid
fees. If a requested class is full,
the report indicates “course
closed.” If the student is
accepted into the course(s), then
course day, time, and room are
printed next to the course. Fees
and tuition are printed on the
report.
Accounts
Receivable
Student
transcripts
Class
Enrollment
Send course
enrollment
reports
3.10 a. Prepare and file a tax return with the tax owed to the Internal Revenue Service.
Context
Level 0
3.10 (continued)
b. A customer pays an invoice with a check. Accounts receivable is updated to
reflect the payment. The check is recorded and deposited into the bank.
Context
Level 0
2.0
Record
Customer
Payment
Accounts
Receivable
1.0
Record Cash
Receipts
Payment
Payment Data