Communicating in Practice — BTN 16-4
Here is a sample of what the body of the memorandum might include:
TO: Diana Wood
FROM: (Your Name)
SUBJECT: Statement of Cash Flows
DATE: _________________
I am pleased to hear your business is more profitable this year than last.
However, I have been thinking about what you said regarding the statement
of cash flows and have some thoughts as to why you found it confusing.
The statement of cash flows (operating section) can be prepared using
either of two methods—the direct or the indirect method. From what you
describe, your statement is probably prepared using the indirect method.
This method shows a determination of net cash flows in the operating
(first) section by listing the net income number and applying a series of
accounting adjustments. These adjustments often do not make sense to
those that do not have an accounting or finance background.
I recommend that you request your accountant to provide you with a
statement of cash flows that is prepared using the direct method. This will
identify exactly how much cash came in from operating activities like sales.
It will also identify exactly how much cash went out for operating expenses
like inventory, wages, interest, and taxes. It will determine your net
operating cash flow by directly subtracting the total of these operating
outflows from the inflows. You should find this format more
understandable.
Note that good cash management is essential to business success and
growth. The statement of cash flows will provide you with a lot more
information regarding your cash than a balance sheet can offer. It will
allow you to see exactly where your cash came from, where it went, and
how much it changed. It organizes these amounts into categories of
operating, financing, and investing. This organization of cash information
will allow you to better project and plan for the future.
Please reconsider the value of the statement of cash flows for your
business decisions. If you wish to discuss this further, please call me.