model, followed by what you would say to Chris during Step 2. Write Step 3 of the model, followed by what you
would say to Chris during Step 3. Write Step 4 of the model; do not write anything because the discussion would take
place at a later meeting.
Answer –
1. Listen to the complaint and paraphrase it.
2. Have the complainer recommend a solution.
3. Schedule time to get all the facts and/or make a decision.
4. Develop and implement a plan and follow up.
2. Complaint. You are a manager in a retail store. The company policy is that employees should not work for longer
than three hours without a 10-minute break or a 30-minute meal period. Employees are not to take breaks until told to
do so by you as their boss. Lately it’s been very busy and you have not been giving employees their breaks. Chris has
come to you and said, “Why do I get stuck working for such long hours without a break? It’s not fair. Yesterday I
worked for five hours without a break. This is not an equitable situation, so I’m complaining of unfair treatment.”
Instructions: Write Step 1 of the complaint model, followed by what you would say to Chris during Step 1 of
handling the complaint model. Do not write Chris’s response and yours to Chris for any step. Write Step 2 of the
model, followed by what you would say to Chris during Step 2. Write Step 3 of the model, followed by what you
would say to Chris during Step 3. Write Step 4 of the model; do not write anything because the discussion would take
place at a later meeting.
Answer –
1. Listen to the complaint and paraphrase it.
2. Have the complainer recommend a solution.
3. Schedule time to get all the facts and/or make a decision.
4. Develop and implement a plan and follow up.
3. Complaint. You are a clergy person, manager, for a religious organization. You have four part-time employees who
answer the door and phone and who does odd jobs in-between for many of the hours every day. Employees are paid
minimum wage. The minimum wage has increased. The increase cost is not in the budget, so you decided that you
would cut back the number of hours employees work. You will actually save a little money this way. Chris has come
to you and said, “Why do I get stuck losing more hours than the other three workers? I’m as good or better than any
of the other workers, so why did I lose the most hours? It’s not fair. This is not an equitable situation, so I’m
complaining of unfair treatment.”
Instructions: Write Step 1 of the complaint model, followed by what you would say to Chris during Step 1 of
handling the complaint model. Do not write Chris’s response and yours to Chris for any step. Write Step 2 of the
model, followed by what you would say to Chris during Step 2. Write Step 3 of the model, followed by what you
would say to Chris during Step 3. Write Step 4 of the model; do not write anything because the discussion would take
place at a later meeting.
Answer –
1. Listen to the complaint and paraphrase it.
2. Have the complainer recommend a solution.
3. Schedule time to get all the facts and/or make a decision.
4. Develop and implement a plan and follow up.
Grading: You can assign any number of points to a complaint model question. I break the points in half for writing the