Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
1. Formatting changes only the appearance of data—it does not affect the data itself. _________________________
a. True
b. False
2. Changing the number of decimal places displayed in a cell does not change the value stored in the
cell. _________________________
a. True
b. False
3. The Format Painter does not copy formatting applied to selected text within a cell, and it does not copy
data. _________________________
a. True
b. False
4. The appearance of non-theme fonts, colors, and effects remains unchanged no matter which theme is applied to the
workbook. _________________________
a. True
b. False
5. Conditional formats are dynamic, so a cell’s appearance will change to reflect its current
value. _________________________
a. True
b. False
6. A conditional format can make negative numbers red and positive numbers black. _________________________
a. True
b. False
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
7. Page Break Preview identifies manual page breaks with a dotted blue line and automatic page breaks with a solid blue
line. _________________________
a. True
b. False
8. Each header and footer has three sections—a left section, a center section, and a right
section. _________________________
a. True
b. False
9. By default, Excel sets the page margins to 0.5 on the left and right margins and 0.75 on the top and bottom
margin. _________________________
a. True
b. False
10. Excel organizes fonts into theme and non-theme fonts. _________________________
11. The cell reference for the merged cell is the upper-right cell reference. _________________________
12. By default, Excel displays text in a black font color. _________________________
13. The background image does not affect any cell’s format or content. _________________________
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
14. Calculated values too large to fit into the cell are displayed in scientific notation. _________________________
15. Text and numbers are displayed vertically within cells. _________________________
16. A theme is a collection of formatting options that include a specified font, font size, font styles, font color, fill color,
and borders. _________________________
17. A conditional format applies formatting to a cell when its value meets a specified condition.
_________________________
18. A footer appears at the top of each printed page. _________________________
19. If you want to print only part of a worksheet, you can set a print area, which is the region of the worksheet that is sent
to the printer. _________________________
20. One of the benefits of Live Preview is that it _____.
a. lets you see and evaluate different formats as you develop your workbook
b. shows you what a document will look like when printed
c. applies thematic styles to your document
d. allows you to track changes in your document
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
21. Italic, bold, bold italic, and underline are examples of _____.
a. font themes b. font styles
c. graphics d. character settings
22. In a workbook’s theme, _____ colors are designated for text and background, _____ colors are used for accents and
highlights, and _____ colors are used for hyperlinks.
a. Four, two, six b. Two, four, six
c. Four, six, two d. Six, four, two
23. To add a _____ to a sheet tab, right-click a sheet tab, point to Tab Color on the shortcut menu, and then click a color.
a. fill color b. tab setting
c. format color d. formatting style
24. When creating an Excel document, you should avoid using _____ text and background together, since this is the most
common form of color blindness.
a. red and green b. yellow and blue
c. black and white d. red and yellow
25. By default, numbers appear in the _____ and generally display values exactly as you type them.
a. Home tab b. General format
c. General number toolbar d. currency format
26. Because Excel stores dates and times as _____, you can apply different formats without affecting the date and time
value.
a. numbers b. text
c. universal numbers d. Greenwich Mean Time
27. In Excel, dates are _____-aligned in the cell by default, regardless of date format.
a. right b. left
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
c. center d. top
28. As a general rule, you should _____.
a. center column titles, left-align text, and right-align numbers
b. center column titles, right-align text, and left-align numbers
c. right-align column titles, left-align text, and right-align numbers
d. left-align column titles, left-align text, and right-align numbers
29. _____ merges each of the rows in the selected range across the columns in the range.
a. Merge Build b. Merge and Center
c. Merge Across d. Merge Cells
30. In Excel, to merge cells A1, B1, C1, D1, and E1, _____ is the correct reference for the merged cell.
a. A1!E1! b. A1
c. E1 d. A1–E1
31. Options to rotate cells in Excel are available using the _____ button in the Alignment group on the Home tab.
a. Format b. Orientation
c. Sorter d. Alignment
32. The Format Cells dialog box has six tabs, including _____.
a. Decimals b. Security
c. Border d. Shading
33. In the Format Cells dialog box, the _____ tab allows you to format currency by choosing decimal places, comma
separators, and regular number displays.
a. Number b. Font
c. Alignment d. Fill
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
34. You can open the Format Cells dialog box by right-clicking a cell or selected range, and then clicking _____ on the
shortcut menu.
a. Format b. Cells
c. Format Cells d. Cells Style
35. When using the Format Painter, double-click the Format Painter button to paste the same format multiple times and
click the Format Painter again to _____.
a. turn it on b. turn it off
c. copy formatting d. paste formatting
36. Put the following five steps in the order in which you would perform them to use the Paste Special function.
1. Select and copy a range.
2. Click the Paste button arrow in the Clipboard group on the HOME Tab.
3. Specify exactly what you want to paste.
4. Click Paste Special to open the dialog box.
5. Select the range where you want to paste the Clipboard contents.
a. 1, 2, 4, 3, 5 b. 1, 2, 4, 5, 3
c. 1, 5, 2, 4, 3 d. 1, 5, 2, 3, 4
37. _____ are an example of conditional formats in Excel.
a. Data bars b. Quick Analysis tools
c. Font sets d. Percentages
38. A _____ is the space between the page content and the edges of the page.
a. margin b. border
c. frame d. ruler
39. One way to ensure that you are using consistent formats is to copy and paste your formats using the Format _____.
a. Master b. Gallery
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
c. Palette d. Painter
40. Fonts, colors, and cell styles are organized in _____ categories.
a. theme and non-theme b. numbers and text
c. color and black and white d. form and function
41. Setting the _____ to A1:L10 will print only data in those cells.
a. Page Format b. Print Area
c. Page Break d. Print Preview
42. To avoid splitting a worksheet in awkward places, you can insert a _____ to specify a specific breaking point.
a. page insert b. manual page break
c. print area d. selection
43. To set a page break in Excel, select the _____.
a. first cell below the row where you want to insert a page break
b. first cell above the row where you want to insert a page break
c. row above where you want to insert a page break
d. row below where you want to insert a page break
44. A _____ indicates a manual page break.
a. dashed blue line b. solid blue line
45. Information that prints on each page, like a company name or logo, may be set as a _____.
a. print setup b. copied text
c. text header d. print title
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
46. The code _____ will display the filename of the current workbook.
a. &name b. &[File]
c. +name d. +[File]
47. The header and footer sections include a _____.
a. left and right section b. center section only
c. top and bottom section d. left, right, and center section
48. Header and footer elements such as worksheet name, current date, and time are _____ elements.
a. descriptive b. dynamic
c. impact d. required
49. The Format Cells dialog box tab that provides options for locking or hiding cells to prevent other users from
modifying their contents is _____.
a. Alignment b. Font
c. Protection d. Security
50. The _____ command searches through the current worksheet or workbook for the content or formatting you want to
locate.
a. Seek b. Find
Case Based Critical-Thinking Questions
Case 2-1
Harold has been working as a real estate agent. He has a lot of housing data to report and needs help organizing his data
sheet for an effective presentation.
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
51. Harold has chosen green as the background color for his workbook. He should not use _____ for any of the font or
highlight colors.
a. red b. white
c. black d. gray
52. In one of Harold’s columns there are too many numbers after the decimal place. Harold does not need this level of
detail. It is distracting from the data and he really only needs two numbers after the decimal. How could Harold make the
data appear cleaner in the most efficient way?
a. re-enter all numbers and only enter two decimal places
b. decrease the column width
c. decrease the font size
d. use the Number group to decrease number of digits displayed
53. Harold cannot increase the width of his worksheet because, if he does, he will not be able to print it on one sheet.
However, his columns are truncating his content. What solution would be the best for Harold to use to make all his text
visible without losing data?
a. abbreviate all text b. change the font style
c. choose Wrap text for the columns d. delete one column
54. Harold would like to center a title across the top of his data. His data runs across five columns, from column A to
column E. One way he could accomplish this is to _____.
a. type the data in A1 and Merge cells A1:A5
b. type the data in A1 and Merge cells A1:E1
c. type the data in C1
d. type the data in any column in row 1 and then choose Center from the Format menu
55. Harold needs to format several cells with 11pt Calibri font, two decimal places, right-aligned, and a blue font color.
The most efficient way to accomplish this would be to _____.
a. use Format Painter
b. format each element using the Toolbar
c. select all cells and use the Formatting dialog box
d. apply a table style
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
56. Harold wants to print ranges E6:F12 and E16:F22 of his worksheet. These are referred to as _____ cell ranges.
a. selective b. nonadjacent
c. consecutive d. specific
Case Based Critical Thinking Questions
Case 2-2
Antoinette is part of a college department creating a number of student files with Microsoft Excel. She is working on a
student retention project and wants to produce a worksheet that can alert faculty of student progress and current grade
status.
57. Antoinette wants all her worksheets to have the same formatting for text, colors, and graphical effects applied to create
a specific look and feel. Antoinette needs to apply a _____.
a. theme b. template
c. style d. font
58. Each worksheet will contain a specific class with the students’ grades for the entire term. In order to determine the
current student grade, Antoinette would have to use the _____ function.
a. SUM b. AVERAGE
c. COUNT d. MEDIAN
59. Antoinette’s workbook has all the data entered and students’ current grades displayed. She would like the current
grade cells to display the value in red if it is less than 60. Antoinette needs to add _____ to the cell.
a. cell formatting b. conditional formatting
c. highlighting d. fill color
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
60. When Antoinette shares her worksheet with other colleagues, she wants to ensure that everyone knows why certain
cells are highlighted. To accomplish this, she will create a _____.
a. journal b. documentation sheet
c. legend d. formula sheet
61. Antoinette wants to be sure that her worksheet does not contain any duplicates. She will use the highlight cells rule
_____ to check for this.
a. Equal to b. Between
c. Duplicate Values d. A Date Occurring
62. Because Antoinette is familiar with conditional formatting, she can use the _____, which provides access to the most
common tools for data analysis and formatting.
a. Quick Tool Bar b. Quick Analysis Tool
c. Quick Formatting Bar d. Conditional Analysis Tool
63. A(n) ____________________ is a collection of formatting that specifies the fonts, colors, and graphical effects used
throughout the workbook.
64. Ten ____________________ colors—dark red, red, orange, yellow, light green, green, light blue, blue, dark blue, and
purple—are always available regardless of the workbook’s theme.
65. Use the ____________________ button in the Alignment group on the Home tab to increase the size of the indention
used in a cell.
66. One way to align text over several columns or rows is to ____________________, or combine, several cells into one
cell.
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
67. The ____________________ tab in the Format Cells dialog box in Excel provides options for creating and applying
background colors and patterns to cells.
68. The ____________________ tab in the Format Cells dialog box in Excel provides options for how data is aligned
within a cell.
69. The ____________________ copies the formatting from one cell or range to another cell or range without duplicating
any of the data.
70. One of the benefits of conditional ____________________ is that it helps you analyze data by highlighting significant
trends in data.
71. To remove conditional formatting in Excel, click ____________________ after clicking the Conditional Formatting
button.
72. The region that is sent to the printer from the active sheet is known as the ____________________.
73. A(n) ____________________ is text printed in the top margin of each page.
Name:
Class:
Date:
Excel Module 02: Formatting Workbook Text and Data
74. When you specify a print area for a nonadjacent range, you are also inserting a(n) ____________________ page
break.
75. Explain how to use conditional formatting effectively.