20 Speaking with Presentation Aids
TRUE/FALSE QUESTIONS
1. Presentation aids should be used in a context that is appropriate to the topic,
the audience, and the occasion.
2. Objects, models, pictures, graphs, charts, video, audio, and multimedia can all
be used as presentation aids.
3. The strength of a presentation aid lies in the context in which it is used.
4. Most people process and retain information best when they receive it in more
than one format.
5. The multimedia effect states that we learn better from words alone, as opposed
to words and pictures.
6. Presentation aids should simply repeat the spoken information.
7. Visual rhetoric is the conveyance of meaning by integrating the visual with the
verbal message.
8. Statistical relationships can be more efficiently summarized through graphs
and charts than through verbal description.
9. Speakers should place emphasis on using presentation aids to fulfill the speech
purpose and not on the aids themselves.
10. A prop can be any live or inanimate object such as a snake or a stone and
can even be the subject of the speech itself.
11. A prop is a three-dimensional, scale-size representation of something.
12. Models are two-dimensional representations of people, places, ideas, or objects.
13. A diagram can also be called a schematic drawing.
14. Because posters are economical and easy to use, they are a good choice for
speakers who give the same presentation many times.
15. Line graphs are useful when a speaker needs to demonstrate how something
changes or fluctuates in value.
16. A pie graph uses bars of varying lengths to compare quantities or magnitudes.
17. To show a sequence of activities or the directional flow in a process, the
pictogram is the visual aid of choice.
18. An organizational chart illustrates the organizational structure or chain of
command in an organization.
19. Video can motivate listener attention by helping to introduce, transition into,
and clarify points in a speech.
20.
21. Audio and video clips can be linked to presentation software such as
PowerPoint.
22. Multimedia combines several media such as sound, video, and text into a
single production.
23. The use of multimedia requires less planning than other forms of presentation
aids.
24. Computer-generated graphics can be projected directly from a computer or
transferred to overhead transparencies.
25. Dual screens are useful when presenting comparative information.
26. One disadvantage of using overhead transparencies is that they must be shown
in a darkened room.
27. The flip chart is one of the most expensive ways to display presentation aids.
28. A whiteboard is a useful aid for presenting simple or impromptu explanations.
29. Handouts used for presentation aids should always be passed out before a
speech begins.
MULTIPLE-CHOICE QUESTIONS
30. Presentation aids should be used in a context that is appropriate to
A) the audience. C) the occasion.
B) the topic. D) All of the options are correct.
31. Presentation aids
A) tend to bore audiences.
B) convey information concisely.
C) make the speaker seem amateurish.
D) are a tool of last resort.
32. In Russ
several mounted animals as his presentation aids. Which type of presentation
aid did Russell use?
A) models C) pictograms
B) props D) handouts
33. Pictures as presentation aids include
A) diagrams. C) charts.
B) graphs. D) models.
34. Which type of graph is useful for demonstrating how something changes or
fluctuates in value?
A) bar graph C) pie graph
B) line graph D) pictogram
35. In her speech about divorce rates, Geneva wanted to show a comparison of
divorce rates among three states. To best illustrate these comparisons, Geneva
used a
A) bar graph. C) pie graph.
B) flowchart. D) pictogram.
36. Which type of chart best illustrates a sequence of activities or the directional
flow in a process?
A) flowchart C) pictogram
B) organizational chart D) table
37.
best demonstrate the communication networks among the employees, Linda
used which type of chart?
A) flowchart C) pictogram
B) organizational chart D) table
38. When creating a pictogram, the speaker should be sure to
A) select pictures that are different from one another.
B) make sure the pictures contrast in size and shape.
C) make certain that the pictures symbolize the subject being represented.
D) restrict the number of pictures to seven.
39. When incorporating audio or video into a presentation, the speaker should
A) check to see whether the material is copyrighted.
B) cue the clip before the presentation.
C) introduce audience members to what they will be hearing or seeing, and
discuss its significance afterward.
D) All of the options are correct.
40. As a presentation aid, multimedia
A) is not as popular as other options.
B) can be created by only one presentation software program.
C) helps visual but not auditory reinforcement of information.
D) is more time-consuming to prepare than other forms of presentation aids.
41. A chalkboard is an effective presentation aid when a speaker
A) has a lot of time to prepare for a speech.
B) is explaining an elaborate process or procedure.
C) gives an impromptu explanation.
D) is explaining complex relationships between variables.
42. To minimize listener distractions, a speaker should
A) distribute handouts at the beginning of the speech.
B) distribute handouts in the middle of the speech.
C) distribute handouts when he or she is finished talking.
D) create a lengthy packet of handouts to maintain audience interest.
FILL-IN-THE-BLANK QUESTIONS
43. ______ aids include objects, models, pictures, graphs, charts, video, audio, and
multimedia.
44. __________ is the conveyance of meaning by integrating the visual with the verbal
message.
45. A(n) ______ is a three-dimensional, scale-size representation of something.
46. A(n) ______ represents numerical data in pictorial form.
47. A(n) ______ graph uses columns of various lengths to compare quantities or
magnitudes.
48. A(n) ______ uses picture symbols to illustrate relationships and trends.
49. A diagram that shows step-by-step progression through a procedure, a
relationship, or a process is called a(n) ______.
50. A(n) ______ is a succinct display of comparative information or numerical data in
rows and columns.
51. Introducing an audio _______ a short recording of sounds, music, or speech
can add interest, illustrate ideas, and even bring humor to a speech.
52. A presentation aid that combines several media (such as stills, video, text, and
data) into a single production is called ______.
53. LCD display technology is useful when a speaker wants to project _______
graphics.
54. A(n) ___________ is a simple pad of paper on which a speaker can write or draw,
typically prepared in advance.
55. Page-size items conveying information that is either impractical to give to the
audience in another format or intended for audience members to keep after the
presentation are called ______.
ESSAY AND SHORT ANSWER QUESTIONS
56. Why should presentation aids complement or enhance the speech rather than
57. How can speaker credibility be affected by the use or misuse of presentation
aids?
58. List two ways that presentation aids could backfire or create an unprofessional
image for the speaker.
59. Choose two types of pictures (photographs, line drawings, diagrams, maps, or
posters) and define them; then explain a speech topic for which these
presentation aids would be appropriate.
60. Explain the difference between a line graph and a bar graph.
61. When would a pictogram be more suitable than a bar graph for a presentation
aid?
62. What is a pie graph, and when would it be appropriate for use as a presentation
aid?
63. Explain and give an example of an appropriate use for a flowchart, an
organizational chart, and a table.
64.
65. Describe an advantage and a disadvantage of computer-generated graphics.
66. When would a flip chart be more suitable than a chalkboard for a presentation
aid?
67. Identify two advantages and two disadvantages of handouts as a presentation
aid.
ANSWER KEY FOR CHAPTER 19
