17. An accountant is responsible for the following activities: (1) receiving all cash; (2) maintaining the
general ledger; (3) maintaining the accounts receivable subsidiary ledger that includes the individual
records of each customer; (4) maintaining the journals for recording sales, purchases, and cash
receipts; and (5) preparing monthly statements to be sent to customers. As a service to customers and
employees, the company allows the accountant to cash checks of up to $50 with money from the cash
receipts. When deposits are made, the checks are included in place of the cash receipts. What
weaknesses in internal control exist in this system?
18. Colton, Inc., a specialty retailer of customized audio systems for automobiles, installed a perpetual
inventory system in the second quarter of 20×7. The new system allowed the firm to adjust its
merchandise inventories to sales patterns more effectively and to prepare monthly financial statements.
Although the system led to an improvement in sales and income, the gross margin on the monthly
income statements was falling below both management’s expectations and the industry average. At the
end of 20×8, a physical inventory revealed that actual merchandise inventory was considerably lower
than the perpetual inventory records indicated. The merchandise inventories of some stores were off
more than others, but all had deficiencies. What probably caused these losses and what steps could be
taken to prevent them in the future?
19. Indicate whether each business practice listed below strengthens (S) or weakens (W) a company’s
system of internal control.
_____ a. Bonding of employees
_____ b. Limiting the number of people who have access to cash
_____ c. Combining the recordkeeping and custodianship functions
_____ d. Making all payments with cash
_____ e. Keeping rotation of key employees to a minimum
_____ f. Using prenumbered sales tickets