72) Which of the following statements about proofreading is true?
A) Reading pages backward or aloud is not an efficient way of proofreading.
B) Placing a finger under each word while reading can slow down proofreading and is not
recommended.
C) Proofreaders should focus on a different aspect each time they go through a document.
D) Proofreaders should make all the necessary changes in just one thorough check of the
document.
E) A document should be proofread as soon as it is written, so that the material remains fresh.
73) The beginning and end of a message are the parts that usually have the greatest impact on an
audience.
74) Varying sentence length is a good way to maintain reader interest.
75) Writers should avoid using parallelism in bulleted lists.
76) Hedging statements are used when the writer wants to avoid stating a judgment as fact.
77) Parallel construction occurs when a writer uses the same grammatical pattern to express
similar ideas.
78) Using dangling modifiers is one way to improve the clarity of your messages.
79) The phrase “final outcome” is an example of a dangling modifier.
80) One effective way to clarify your sentences and improve clarity is to string many nouns
together as modifiers.
81) To get your point across clearly, change verbs into nouns and adjectives by using words that
end with -ion, -tion, or -ment.
82) To keep your message as clear and as concise as possible, keep the subject and the predicate
of a sentence as far away as possible.
83) Using infinitives in place of some phrases can shorten sentences and make them clearer.
84) Word combinations that say the same thing twice, such as “round in shape,” are known as
redundancies.
85) Spell checker is a software function that is a substitute for proofreading.
86) Flush-right, ragged-left type is used in magazines, newspapers, and books because it can
accommodate more text in a given space.
87) Sans serif typefaces are commonly used for body text while serif typefaces are commonly
used for headings.
88) Type style refers to any modification that lends contrast or emphasis to type, including
boldface, italic, underlining, and color.
89) Using an extra-large typeface throughout business messages makes a positive impression on
the audience by drawing their attention to the topic.
90) Quick proofreading ensures quality because large amounts of material can be reviewed in
one sitting. Moreover, this method of proofreading is beneficial when you’re tired.
91) One method of proofreading is to read the page backwards to help you focus on every single
word.
92) Explain the influence of sentence length on readability and keeping readers’ interest.
93) List and discuss four techniques that can be used to improve readability of messages.
94) List and briefly describe the nine techniques for editing for clarity.
95) List and explain the four techniques for making documents more concise.
96) Rachel’s team handles the internal communication for Miranda Management Systems.
Before any message is sent to the recipients, it must go through three levels of quality checks.
Each reviewer adds his or her views and suggestions to the original document. The document is
then sent back to the author for rework. The team previously used printed versions of the
documents to make the changes, but Rachel has decided to move the process online. What
software can the team use to follow its revision process online?
97) Identify four software tools that can help you revise messages, and explain the risks of using
them.
98) List and explain the four principles of effective design.
99) Tamara is the editor of her company’s newsletter. For years, the newsletter has used a drab
style that is not very reader-friendly. How can Tamara change this into a style that is easier to
read using typeface choices and margins? Explain Tamara‘s options in terms of typefaces and
margins and explain which she should choose to achieve this.
100) List at least three tips for effective proofreading.
101) List four factors that influence the distribution of a message. Explain how each factor has
an influence on the choice of medium.