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Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
1. The ____ pane includes a list of available calendars where you can view a single calendar or additional calendars side
by side, as shown in the accompanying figure.
a.
Date Navigator
b.
My Calendars
c.
appointment area
d.
Calendars
2. The calendar displays the current month with a blue box around the ____, as shown in the accompanying figure.
a.
current date
b.
Calendar pane
c.
Navigation Pane
d.
My Calendars pane
3. Any element in Outlook that contains information is called a(n) ____.
a.
folder
b.
item
c.
note
d.
addition
4. When you schedule an appointment, Outlook adds the appointment to the ____ folder by default.
a.
Items
b.
Personal
c.
Schedule
d.
Calendar
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
5. The Navigation Pane includes two panes: the ____ panes.
a.
Date Navigator and My Calendars
b.
Date Navigator and Appointments
c.
Appointments and My Calendars
d.
My Calendars and Items
6. The appointment area displays ____-minute time slots by default when viewing the Calendar in Day, Work Week, or
Week view.
a.
10
b.
15
c.
30
d.
60
7. Outlook defines a(n) ____ as an activity that occurs at least once and lasts 24 hours or longer.
a.
item
b.
task
c.
event
d.
occurrence
8. An appointment becomes a(n) ____ when people and other resources are invited.
a.
event
b.
meeting
c.
conference
d.
gathering
9. A(n) ____ occurs at regular intervals, such as weekly, biweekly, monthly, or bimonthly.
a.
event
b.
recurring appointment
c.
conference
d.
one-time meeting
10. The Show As default for a recurring event is ____.
a.
Busy
b.
Tentative
c.
Free
d.
Out of Office
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
11. You set the appointment status for a calendar item using the ____ button.
a.
Show As
b.
Set Status
c.
Item Status
d.
Display
12. Outlook automatically assigns a different ____ to each new calendar you create, as shown in the accompanying figure.
a.
arrangement
b.
color
c.
list
d.
view
13. As shown in the accompanying figure, the tabs on each side of the appointment area provide ____.
a.
navigation from calendar to calendar
b.
navigation from the My Calendars pane to the appointment area
c.
navigation to the previous and next appointments
d.
navigation from the appointment area to the Weather Bar
14. Each Outlook folder displays the items it contains in a layout called a(n) ____.
a.
arrangement
b.
view
c.
list
d.
collection
15. The ____ Dialog Box Launcher allows you to navigate to a specific date.
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
a.
Select Date
b.
Date Navigator
c.
Go To Date
d.
Move To
16. ____ View displays multiple calendars at the same time in a horizontal layout of the daily calendar.
a.
Day
b.
Horizontal
c.
Schedule
d.
Hour-by-Hour
17. As shown in the accompanying figure, the ____ displays one day at a time.
a.
item area
b.
Date Navigator
c.
My Calendars pane
d.
Schedule View
18. The ____ View allows you to view multiple calendars over the course of a single day in a horizontal layout, as shown
in the accompanying figure.
a.
Schedule
b.
Month
c.
Day
d.
Backstage
19. A(n) ____ activity is one that happens on a regular basis.
a.
impending
b.
upcoming
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
c.
repetitious
d.
recurring
20. The default appointment status setting is ____.
a.
Free
b.
Tentative
c.
Out of Office
d.
Busy
21. The ____ calendar item status option shows time with a white bar in Day, Week, Work Week, or Month view.
a.
Free
b.
Tentative
c.
Out of Office
d.
Busy
22. The ____ calendar item status option shows time with a white bar with dots in Day, Week, Work Week, or Month
view.
a.
Working Elsewhere
b.
Tentative
c.
Free
d.
Out of Office
23. The ____ calendar item status option shows time with a solid bar in Day, Week, Work Week, or Month view.
a.
Tentative
b.
Free
c.
Busy
d.
Working Elsewhere
24. The ____ calendar item status option shows time with a slashed bar in Day, Week, Work Week, or Month view.
a.
Free
b.
Tentative
c.
Out of Office
d.
Busy
25. The ____ calendar item status option shows time with a purple bar in Day, Week, Work Week, or Month view.
a.
Free
b.
Tentative
c.
Out of Office
d.
Busy
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
26. The default reminder time for all calendar items is ____ minutes.
a.
10
b.
15
c.
30
d.
60
27. In addition to standard numerical entries, you can also specify appointment dates using ____ language.
a.
natural
b.
programming
c.
detailed
d.
foreign
28. When you schedule a(n) ____, its description appears in a small banner below the day heading.
a.
appointment
b.
event
c.
meeting
d.
item
29. The default Show As appointment status is ____.
a.
Free
b.
Tentative
c.
Out of Office
d.
Busy
30. Events do not occupy time slots on the Day view of the calendar, so they appear as ____ at the top of the calendar on
the day they occur.
a.
banners
b.
ribbons
c.
items
d.
appointments
31. The person who creates a meeting and sends the invitations is known as the meeting ____.
a.
organizer
b.
scheduler
c.
creator
d.
initiator
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
32. A meeting ____ is an e-mail invitation to the meeting.
a.
notification
b.
message
c.
request
d.
invite
33. Using the ____ feature, you can take a quick glance at your schedule without having to rearrange windows or lose
your train of thought.
a.
Notify
b.
Event
c.
Navigate
d.
Peek
34. To cancel a meeting, click the meeting in the appointment area and then click the ____ Meeting button.
a.
Cancel
b.
Delete
c.
Remove
d.
End
35. Though an invitee can propose a new meeting time, only the ____ can change or delete the meeting.
a.
originator
b.
attendee
c.
navigator
d.
scheduler
36. The ____ print style prints a daily appointment schedule for a specific date.
a.
Daily
b.
Tri-fold
c.
Calendar Details
d.
Schedule
37. The ____ print style prints a seven-day weekly calendar with one week per page and a two-month calendar.
a.
Weekly Agenda
b.
Weekly Calendar
c.
Tri-fold
d.
Calendar Details
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
38. The ____ print style prints a seven-day weekly calendar with one week per page and an hourly schedule.
a.
Weekly Agenda
b.
Weekly Calendar
c.
Tri-fold
d.
Calendar Details
39. The ____ print style prints five weeks per page of a particular month or date range.
a.
Monthly
b.
Weekly Calendar
c.
Tri-fold
d.
Calendar Details
40. The ____ print style prints a page for each day, including a daily task list and a weekly schedule.
a.
Weekly Agenda
b.
Weekly Calendar
c.
Tri-fold
d.
Calendar Details
Modified Multiple Choice
41. The Calendar is the Outlook folder that contains your personal schedule of ____.
a.
appointments
b.
events
c.
agendas
d.
meetings
42. The appointment area contains a ____.
a.
date banner
b.
Navigation pane
c.
Weather Bar
d.
My Calendars pane
43. You can use the Show As button to select the ____ appointment status for a calendar item.
a.
Available
b.
Free
c.
Busy
d.
Tentative
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
44. Before you send out a meeting request, it is advisable to ____.
a.
import other calendars to compare schedules
b.
prepare an agenda stating the purpose of the meeting
45. You can print a ____ view of your calendar.
a.
monthly
b.
daily
c.
weekly
d.
yearly
46. When you start Outlook, the Calendar view appears.
a.
True
b.
False
47. The Navigation Bar displays four views.
a.
True
b.
False
48. The appointment area is available in all of the view options.
a.
True
b.
False
49. All calendar items start as events.
a.
True
b.
False
50. Events do not occupy time slots in the appointment area.
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
a.
True
b.
False
51. Users typically put both personal items and academic or business items in the same calendar.
a.
True
b.
False
52. Outlook does not automatically display a newly created calendar until you select it.
a.
True
b.
False
53. As shown in the accompanying figure, you can add a city to the calendar Weather Bar.
a.
True
b.
False
54. Hours that are not part of the default workday do not appear when viewing the calendar in Work Week view.
a.
True
b.
False
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
55. Outlook automatically includes the day of the week when you enter a date in the Date box.
a.
True
b.
False
56. Schedule View displays one week at a time.
a.
True
b.
False
57. Appointments can be created in only one way, using the appointment area, where you enter the appointment directly
in the appropriate time slot.
a.
True
b.
False
58. When you display the Appointment Recurrence dialog box, Outlook automatically sets the range of recurrence with
the date the appointment starts.
a.
True
b.
False
59. Outlook's Calendar can convert words such as "yesterday" and "tomorrow" into the appropriate date.
a.
True
b.
False
60. It is necessary to use proper capitalization when entering natural language phrases in Outlook.
a.
True
b.
False
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
61. Events appear in individual time slots in the appointment area.
a.
True
b.
False
62. A meeting is an event that you invite other people to attend.
a.
True
b.
False
63. When a meeting request arrives in an attendee's Inbox, it displays a different icon from an e-mail message icon.
a.
True
b.
False
64. An iCalendar represents a universal calendar format used by several email and calendar programs.
a.
True
b.
False
65. It is not possible to import an iCalendar file.
a.
True
b.
False
66. When you import another calendar, you replace all of the appointments, events, and meetings in your saved calendar
with those in the imported one.
a.
True
b.
False
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
67. You can save your Outlook calendar by backing up your entire Outlook personal folder files (.pst) or an individual
calendar (.ics).
a.
True
b.
False
68. You must have an email account set up in Outlook to send the meeting request.
a.
True
b.
False
69. When a meeting request is declined, it stays in your Inbox, even though it is not added to your calendar.
a.
True
b.
False
70. A .pst file contains a backup of your calendar, email, and contacts.
a.
True
b.
False
71. Appointments, events, and meetings are examples of calendar items. _________________________
72. A Recurring event is shown as Busy by default. _________________________
73. A recurring appointment repeats on the calendar at regular intervals. _________________________
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
74. As shown in the accompanying figure, to display a date that is not visible in the current view, one option is to use the
Go to Date Dialog Box Launcher. _________________________
75. In the accompanying figure, the slashed bars indicate a(n) Out of Office appointment. _________________________
76. The ____________________ is the Outlook folder that contains your personal schedule.
77. The ____________________ shows a calendar for the current month with a blue box around the current date.
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
78. The ____________________ pane includes a list of available calendars.
79. A(n) ____________________ is any element in Outlook the contains information.
80. Outlook defines a(n) ____________________ as an activity that does not involve other people or resources.
81. The accompanying figure shows ____________________ view.
82. ____________________ view shows five workdays in columnar style.
83. ____________________ view allows you to see how many appointments are scheduled for a given week, including
weekends.
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
84. ____________________ view resembles a standard monthly calendar page.
85. ____________________ is useful when you would like to see multiple calendars so that you can check for
overlapping items.
86. A recurrence ____________________ schedules an appointment at regular intervals.
87. A(n) ____________________ is an alert window that briefly appears in your screen to remind you of an upcoming
appointment.
88. An appointment ____________________ indicates how the time for a calendar item will be marked on your calendar.
89. ____________________ appointments happen at regular intervals for a designated period of time.
90. A(n) ____________________ phrase is a phrase that closely resembles how people speak during normal conversation.
91. A(n) ____________________ represents an appointment that is scheduled over a period of days.
92. A meeting organizer schedules a meeting by creating a meeting ____________________.
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
93. The meeting request window includes the To text box, where you enter email addresses for ____________________.
94. All or part of a calendar can be printed in a number of different views, or print ____________________.
95. To get a(n) ____________________ of your schedule, you can print a copy of your calendar.
96. What advantages does a digital calendar like Outlook provide instead of using a paper planner or wall calendar?
97. Describe four general guidelines you should follow when scheduling a meeting.
98. Describe the six steps that you would perform to propose a new time for a meeting in Outlook.
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
Critical Thinking Questions
Case 2-1
Tom is a golf pro, and he is using Outlook to manage his schedule. Some of his customers pay him for a single lesson,
while others set up regular weekly lessons. In addition, Tom is coordinating the annual two-day tournament at his local
golf course.
99. According to the way that Outlook defines calendar items, what type of item is a regular weekly lesson, if you assume
that the person taking the lesson is NOT invited to the lesson using Outlook?
a. recurring appointment
c. recurring event
b. recurring meeting
d. one-time appointment
100. Tom wants to show his time as busy during the annual two-day tournament. Does he need to change the appointment
status for the tournament's calendar item, or can he use the default status?
a. Yes, he must change it from Out of Office to Busy.
b. Yes, he must change it from Tentative to Busy.
c. Yes, he must change it from Free to Busy.
d. No, the default status for this type of calendar item is Busy.
Critical Thinking Questions
Case 2-2
Your friend Kathryn is planning to use Outlook to manage her schedule during her first year of college. She is in the
process of configuring Outlook to best suit her purposes, and she turns to you for help.
101. Kathryn would like to display her schedule for an entire seven-day week. Which view should she use?
a. Day
c. Week
b. Work Week
d. Schedule
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
102. Kathryn wants to print her schedule so that she can carry it with her to classes. She would like a page for each day,
including a daily task list and a weekly schedule. Which print style should she use?
a. Daily
c. Calendar Details
b. Weekly Agenda
d. Tri-fold
Identify the letter of the choice that best matches the phrase or definition.
a.
event
b.
appointment
c.
meeting
d.
Work Week
e.
Week
f.
Schedule
g.
Free
h.
Tentative
i.
Weekly Calendar
j.
Out of Office
REFERENCES:
OUT 63
OUT 71
OUT 84
OUT 63
OUT 70
OUT 84
OUT 84
OUT 69
OUT 112
OUT 63
103. An activity that does not involve other people or resources.
104. View that displays multiple calendars at the same time.
105. Status option that shows time with a slashed bar.
Name:
Class:
Date:
Outlook 2013 Chapter 02: Managing Calendars with Outlook
106. An activity that occurs at least once and lasts 24 hours or longer.
107. View that displays the seven days of the selected week in the appointment area.
108. Status option that shows time with a white bar.
109. Status option that shows time with a purple bar.
110. View that shows Monday through Friday in columnar style.
111. Print style that prints a seven-day weekly calendar.
112. An activity in which people and other resources are invited.
