Chapter 10 Long reports may also require a title page, cover note

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1. Decision makers may prefer shorter documents as time-saving devices.
a. True
b. False
2. When you write a report you follow these steps: planning, drafting, revising, and proofreading.
a. True
b. False
3. Reports written in programs such as Microsoft Word are still common, but more companies, particularly financial
services and consulting firms, are using programs such as PowerPoint for reports that combine text and graphics.
a. True
b. False
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4. A text-based report is written as a narrative.
a. True
b. False
5. Internal proposals may be written in an email textbox.
a. True
b. False
6. For busy readers a writer must "frontload" the opening by grabbing the reader's attention in the first paragraph.
a. True
b. False
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7. Reports may be primarily text or a mix of text and graphics.
a. True
b. False
8. A report header includes the report title, subtitle, and page number.
a. True
b. False
9. "Decks" are reports that were created using presentation software such as Microsoft PowerPoint.
a. True
b. False
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10. Although you may phrase your headings in a variety of ways, noun phrases are probably the most common.
a. True
b. False
11. You should avoid using he as a generic pronoun when referring to an unidentified person.
a. True
b. False
12. You should use the verb tense (past, present, or future) that is appropriate at the time the reader reads the report-
not necessarily at the time that you wrote the report.
a. True
b. False
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13. Long reports may also require a title page, cover note, executive summary, table of contents, appendix, and a
reference list.
a. True
b. False
14. To avoid plagiarism a writer must not copy someone else's idea, language, data, or report without using source
citations.
a. True
b. False
15. Do not omit relevant information from a report.
a. True
b. False
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16. You can emphasize the importance of the problem discussed in a formal report by using first-person and second-
person pronouns.
a. True
b. False
17. When your report is formatted as a letter, you have the option of including headings and subheadings.
a. True
b. False
18. The purpose of selecting an organizational basis for your findings is to show order, logic, and unity.
a. True
b. False
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19. The findings in most reports are organized in chronological order.
a. True
b. False
20. In a recommendation report, you should explain the other alternatives you investigated before presenting the one
you recommend.
a. True
b. False
21. For analytical and recommendation reports, the most logical organization is by criteria.
a. True
b. False
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22. Conclusions are often given at the beginning of a report.
a. True
b. False
23. The direct approach is preferred when the report topic is very complex and needs detailed explanations to help the
reader understand and accept the conclusions.
a. True
b. False
24. The indirect approach is an appropriate organizational plan when you expect the reader to be resistant to the
conclusions and recommendations in your report.
a. True
b. False
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25. Most formal reports use generic headings to identify the topic of each section.
a. True
b. False
26. Make your report easy to read by limiting the number of headings.
a. True
b. False
27. If you want to divide a longer report section, you should include at least two subsections.
a. True
b. False
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28. When drafting the introduction to a report, include a discussion of the procedures used to gather and analyze data.
a. True
b. False
29. The purpose of the report introduction is to provide information that the reader needs to understand the summary.
a. True
b. False
30. The findings section is generally the largest in the report.
a. True
b. False
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31. You should not only present your findings but also analyze and interpret them in the same section of the report.
a. True
b. False
32. When summarizing the main points immediately before the conclusions and recommendations, review for the reader
by using the same wording used in the presentation.
a. True
b. False
33. Your summary should be at least one page long and possibly longer, depending on your report's complexity and
length.
a. True
b. False
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34. Ending a report with a concluding statement provides a definite sense of project completion and signals the reader
not to look for additional pages.
a. True
b. False
35. To avoid repetition, do not include your conclusions and recommendations in the report's executive summary.
a. True
b. False
36. Headings and subheadings in the table of contents should be worded as they appear in the body of the report.
a. True
b. False
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37. You should cite all primary data sources as part of the reference list at the end of your report.
a. True
b. False
38. When writing a report, use verb tenses that reflect the reader's time frame, not your time frame.
a. True
b. False
39. The amount of space you devote to an idea will emphasize or subordinate it.
a. True
b. False
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40. Use previews, conclusions, and recommendations, connected by smooth transitions, to achieve coherence and unity
in a report.
a. True
b. False
41. You can paraphrase the ideas of someone else by rearranging phrases or leaving out several words.
a. True
b. False
42. Reserve direct quotation for definitions and for text passages that are so precise, clear, or noteworthy that you
cannot improve them.
a. True
b. False
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43. As long as you carefully paraphrase or summarize a source, you can avoid providing documentation of the source.
a. True
b. False
44. Facts that can be verified easily do not need to be documented in a report.
a. True
b. False
45. The three major forms for documenting the ideas, information, and quotes of other people in a report are endnotes,
footnotes, or author-date references.
a. True
b. False
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46. One aspect of revising a report for style is to check that you have used active and passive voice appropriately.
a. True
b. False
47. When proofreading a report, use a grammar software program to identify incorrect word usage and incorrect page
order.
a. True
b. False
48. When planning a report, you should base the structure, formality, and length on
a. the writing style you use.
b. your decision to include supplementary parts.
c. the needs and desires of the reader.
d. the unity and coherence of the report.
e. how you collect and interpret your data.
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49. The most common formats for a report are
a. memorandum, letter, and manuscript.
b. transmittal, supplemental, and reference.
c. formal, informal, and synthesized.
d. introduction, body, and conclusion.
e. informational, persuasive, and recommendation.
50. A formal report about a complex, serious problem typically includes all of the following except
a. a formal writing style.
b. use of the pronoun you.
c. a table of contents.
d. manuscript format.
e. many supplementary parts.
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51. The answers to research questions are presented in the part of the report that covers your
a. references.
b. conclusions.
c. findings.
d. procedures.
e. purpose statement.
52. Most reports are organized by
a. Time and location
b. A team
c. The Manager
d. An Editor
53. The most logical organization for analytical and recommendation reports is by
a. Using an outline
b. Criteria
c. Presenting ideas
d. Offering a thesis
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54. If you organize first-level headings by criteria, you can do all of the following except
a. organize second-level headings differently.
b. avoid using Advantages and Disadvantages as headings.
c. organize second-level headings in order of importance.
d. factor the problem to highlight findings in second-level headings.
e. present second-level headings in simple-to-complex order.
55. What time sequence is appropriate for meeting minutes?
a. Functional
b. Chronological
c. Eastern Daylight Savings
d. Global Time
56. Which of the following is not a conclusion?
a. The network is not functioning correctly.
b. Employees do not know how to use the new network properly.
c. Both managers and employees are concerned about invasion of privacy.
d. All employees should receive formal training in network use.
e. Employees lack the confidence to use the new network.
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57. The direct organizational plan should be used when the reader
a. prefers to read the conclusions and recommendations last.
b. is receptive to the conclusions or prefers the direct plan.
c. needs detailed explanations because the topic is complex.
d. is initially not interested in the topic.
e. is expected to resist the recommendations at first.
58. Which of the following is not true about developing a report outline?
a. Your problem statement and subproblems serve as your first working outline.
b. A formal outline should provide an orderly visual representation of the report.
c. The outline is a guide for the reader to see the development of unity and coherence in the final report.
d. The outline is only a working draft and will be modified as you compose the report.
e. The outline should clearly show the points to be covered and the relationship of each point to the rest of the
report.

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