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Access 2013 Chapter 01: Databases and Database Objects
1. Access is a ____.
a.
word processing software tool
b.
file management system
c.
workbook management system
d.
database management system
2. In a(n) ____ database such as those maintained by Access, a database consists of a collection of tables, each of which
contains information on a specific subject.
a.
tabular
b.
record
c.
attribute
d.
relational
3. A(n) ____ contains information about a given person, product, or event.
a.
attribute
b.
record
c.
field
d.
column
4. ____ words are words that have a special meaning to Access and cannot be used for the names of fields.
a.
Reserved
b.
Restricted
c.
Significant
d.
Tagged
5. In Access, table and field names can be up to ____ characters in length.
a.
256
b.
128
c.
64
d.
32
6. A field whose data type is ____ can contain any characters.
a.
Alpha
b.
Character
c.
Normal
d.
Short Text
7. A(n) ____ data type can store a variable amount of text or combination of text and numbers where the total number of
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Access 2013 Chapter 01: Databases and Database Objects
characters may exceed 255.
a.
Memo
b.
Long Text
c.
Variable
d.
Character
8. A field with the ____ data type can store a unique sequential number that Access assigns to a record. Access will
increment the number by 1 as each new record is added.
a.
Sequential
b.
ValueIncrement
c.
Incremental
d.
AutoNumber
9. A field with the ____ data type can contain an attached file, such as an image, document, chart, or spreadsheet.
a.
Attachment
b.
File
c.
Document
d.
Extend
10. A field whose data type is ____ can store an OLE object, which is an object linked to or embedded in the table.
a.
Illustration
b.
Image
c.
Bitmap
d.
OLE object
11. A field whose data type is ____ can store text that can be used as a hyperlink address.
a.
URL
b.
Web
c.
Placeholder
d.
Hyperlink
12. When you assign a(n) ____ to a field, Access will display the value you assign, rather than the field name, in
datasheets and in forms.
a.
alternate
b.
caption
c.
abbreviation
d.
tag
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Access 2013 Chapter 01: Databases and Database Objects
13. When you create a table in Datasheet view, Access automatically adds a field called ____ as the first field in the table.
a.
AutoNumber
b.
AutoFill
c.
ID
d.
PrimaryID
14. To define an additional field in Datasheet view, tap or click the ____ column heading.
a.
New Field
b.
Add Field
c.
Click to Add
d.
Insert Field
15. To undo the most recent change to a table structure, tap or click the ____ button on the Quick Access Toolbar.
a.
Cancel
b.
Reverse
c.
Back
d.
Undo
16. To delete a field in a table, press and hold or right-click the column heading for the field, and then tap or click ____ on
the shortcut menu.
a.
Remove Field
b.
Delete Field
c.
Delete Column
d.
Remove Column
17. To change the name of a field, press and hold or right-click the column heading for the field, tap or click ____ on the
shortcut menu, and then type the desired field name.
a.
Change Column
b.
Rename Column
c.
Change Field
d.
Rename Field
18. To show the symbol for the Euro instead of the dollar sign, change the ____ property for the field whose data type is
Currency.
a.
Field Size
b.
Format
c.
Caption
d.
Description
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Access 2013 Chapter 01: Databases and Database Objects
19. To insert a field between existing fields, press and hold or right-click the column heading for the field that will follow
the new field, and then tap or click ____ on the shortcut menu.
a.
Insert Column
b.
Insert Field
c.
Add Column
d.
Add Field
20. To open a table in Design view, press and hold or right-click the table in the Navigation Pane and then tap or click
____ on the shortcut menu
a.
Table Design
b.
Layout View
c.
Structure View
d.
Design View
21. In the accompanying figure, the key symbol that appears in the row selector for the Book Rep Number field indicates
that Book Rep Number is the ____ for the table.
a.
principal key
b.
foreign key
c.
main key
d.
primary key
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Access 2013 Chapter 01: Databases and Database Objects
22. In the accompanying figure, the Book Rep table displays in ____.
a.
Structure view
b.
Design view
c.
Layout view
d.
Table view
23. In the accompanying figure, the small box or bar to the left of each field is called the ____.
a.
row selector
b.
field selector
c.
field bar
d.
current field bar
24. To add a record to a table, tap or click the ____ record button.
a.
Add New
b.
New (blank)
c.
Last
d.
Insert (New)
25. You can place an insertion point by tapping or clicking in the field or by pressing ____.
a.
F2
b.
F3
c.
F4
d.
F5
26. To delete a record, tap or click the record selector for the record, and then press the ____ key(s).
a.
CTRL+DELETE
b.
CTRL+Y
c.
DELETE
d.
CTRL+K
27. To specify AutoCorrect rules and exceptions to the rules, tap or click FILE to open the Backstage view, tap or click
____ , and then tap or click Proofing in the dialog box that displays.
a.
Customize
b.
Manage
c.
Options
d.
Grammar
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Access 2013 Chapter 01: Databases and Database Objects
28. To save the changes to the layout of a table, tap or click the Save button on the ____.
a.
status bar
b.
TABLE TOOLS tab
c.
Navigation Pane
d.
Quick Access Toolbar
29. To change the print orientation from portrait to landscape, tap or click the ____ button on the PRINT PREVIEW tab.
a.
Portrait/Landscape
b.
Orientation
c.
Switch Orientation
d.
Landscape
30. To import data to a table, tap or click the ____ tab on the ribbon.
a.
DATABASE TOOLS
b.
FILE
c.
EXTERNAL DATA
d.
IMPORT
31. To open the Navigation Pane, tap or click the ____ Button.
a.
Open Navigation Pane
b.
Open Pane
c.
Shutter Bar Open/Close
d.
Navigation Bar Show/Hide
32. To create a query using the Query Wizard, tap or click ____ on the ribbon and then click the Query Wizard button.
a.
CREATE
b.
INSERT
c.
NEW OBJECT
d.
REPORT
33. To view the results of a saved query, press and hold or right-click the query in the Navigation Pane and tap or click
____ on the shortcut menu.
a.
Datasheet View
b.
Open
c.
Results View
d.
Run
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Access 2013 Chapter 01: Databases and Database Objects
34. To change the design of a query, press and hold or right-click the query in the Navigation Pane and then tap or click
____ on the shortcut menu.
a.
Open
b.
SQL
c.
Query Window
d.
Design View
35. To create an initial report that can be modified in Layout view, tap or click ____ on the CREATE tab.
a.
Layout
b.
Report Layout
c.
Report
d.
Simple Report
36. To exit Access, tap or click the ____ button on the right side of the title bar.
a.
Quit
b.
Stop
c.
End
d.
Close
37. To back up the database that is currently open, use the ____ command on the Save As tab in the Backstage view.
a.
Close and Back Up
b.
Back Up Current
c.
Save As Back Up
d.
Back Up Database
38. To compact and repair a database, tap or click the ___ button in the Info gallery in the Backstage view.
a.
Restore
b.
Fix
c.
Compaction
d.
Compact & Repair
39. To delete a database object, press and hold or right-click the object in the Navigation Pane and then tap or click ____
on the shortcut menu.
a.
Erase
b.
Trash
c.
Delete
d.
Remove
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Access 2013 Chapter 01: Databases and Database Objects
40. To rename a database object, press and hold or right-click the object in the Navigation Pane and then tap or click ____
on the shortcut menu.
a.
New Name
b.
Redefine
c.
Rename
d.
Save Name
Modified Multiple Choice
41. File names cannot contain a(n) ____.
a.
question mark (?)
b.
colon (:)
c.
space
d.
underscore (_)
42. Field names cannot contain ____.
a.
square brackets ([ ])
b.
periods (.)
c.
hyphens (-)
d.
accent graves (‘)
43. The Access window consists of a variety of components. These include the ____.
a.
Navigation Pane
b.
Content pane
c.
Object tabs
d.
Quick Access Toolbar
44. A field with a Yes/No data type can store only one of two values. The choices are ____.
a.
True/False
b.
One/Zero
c.
Yes/No
d.
On/Off
45. You can create a table in ____.
a.
Design view
b.
Blank view
c.
Layout view
d.
Datasheet view
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Access 2013 Chapter 01: Databases and Database Objects
46. In Access, the columns in a table are called records.
a.
True
b.
False
47. A unique identifier also is called a primary key.
a.
True
b.
False
48. In Access, field names cannot contain digits.
a.
True
b.
False
49. The Navigation Pane contains a list of all the objects in the database.
a.
True
b.
False
50. In Datasheet view, a table is represented as a collection of rows and columns called a list.
a.
True
b.
False
51. The maximum number of characters allowed in a field whose data type is Short Text is 255 characters.
a.
True
b.
False
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Access 2013 Chapter 01: Databases and Database Objects
52. Fields that contain numbers but will not be used for arithmetic operations usually are assigned a data type of Memo.
a.
True
b.
False
53. The Currency data type is used for fields that contain only monetary data.
a.
True
b.
False
54. The Character data type is used for a field that can store a variable amount of text or combinations of text and numbers
where the total number of characters may exceed 255.
a.
True
b.
False
55. When Access first creates a database, it automatically creates a table.
a.
True
b.
False
56. One way to undo changes to a field is to click the Undo button on the status bar.
a.
True
b.
False
57. The AutoError Correction feature of Access corrects common data entry errors.
a.
True
b.
False
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Access 2013 Chapter 01: Databases and Database Objects
58. As shown in the accompanying figure, you can move to the end of a table to a position for entering a new record by
clicking the Insert record Navigation button.
a.
True
b.
False
59. As shown in the accompanying figure, you can use the Last record button to move to the last record in the table.
a.
True
b.
False
60. As shown in the accompanying figure, you can move to the first record in a table by clicking the Start record
Navigation button.
a.
True
b.
False
61. Changing the column width in a datasheet changes the structure of a table.
a.
True
b.
False
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Access 2013 Chapter 01: Databases and Database Objects
62. Landscape orientation means the printout is across the length (height) of the page.
a.
True
b.
False
63. To print a wide database table, a table whose contents do not fit on the screen, you will need portrait orientation.
a.
True
b.
False
64. To preview and then print the contents of a table, use Table Preview.
a.
True
b.
False
65. Form view displays a single record at a time.
a.
True
b.
False
66. Layout view shows a report on the screen and allows the user to make changes to the report.
a.
True
b.
False
67. Standard properties are associated with all Microsoft Office documents and include author, title, and subject.
a.
True
b.
False
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Access 2013 Chapter 01: Databases and Database Objects
68. The DATABASE TOOLS tab provides commands to save a database with another name.
a.
True
b.
False
69. Each customer has one book rep, but each book rep can have many customers. This is an example of a one-to-many
relationship.
a.
True
b.
False
70. Redundancy means storing the same fact in more than one place.
a.
True
b.
False
71. The term list database describes a database that consists of a collection of tables, each of which contains information
on a specific subject. ____________________
72. A field that has the Calculated data type can store a unique sequential number that Access assigns to a record.
____________________
73. To change the name of a field, press and hold or right-click the column heading for the field, and then tap or click
Rename Field on the shortcut menu. ____________________
74. To insert a field between existing fields, press and hold or right-click the column heading for the field that will follow
the new field, and then tap or click Insert Column on the shortcut menu. ____________________
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Access 2013 Chapter 01: Databases and Database Objects
75. To delete a field, press and hold or right-click the column heading for the field, and then tap or click Remove Field on
the shortcut menu. ____________________
76. A(n)____________________ is software that can be used to create a database; add, change, and delete data in the
database; ask and answer questions concerning the data in the database; and create forms and reports using the data.
77. The rows in the tables are called ____________________.
78. A(n) ____________________ contains a specific piece of information within a record.
79. A unique identifier also is called a(n) ____________________.
80. In the accompanying figure, the ____________________ Pane contains a list of all the objects in the database.
81. In the accompanying figure, the words Datasheet View at the lower left of the screen appear on the
____________________.
82. In the accompanying figure, the entire area that displays on the screen is called the ____________________ work
area.
83. In the accompanying figure, ____________________ for the open objects appear at the top of the work area.
84. In the accompanying figure, the database name, Bavant Publishing appears on the ____________________.
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Access 2013 Chapter 01: Databases and Database Objects
85. In the accompanying figure, the buttons at the bottom-right edge of the screen are ____________________ buttons,
which you use to change the view that is currently displayed.
86. The ____________________ data type in Access is referred to as Money in SQL Server.
87. The Short Text data type replaces the ____________________ data type in previous editions of Access.
88. ____________________ view has more functionality for creating a table than Datasheet view.
89. To define an additional field in Datasheet view, tap or click the ____________________ column heading, select the
data type, and then type the field name.
90. To insert a field between existing fields, press and hold or right-click the column heading for the field that will follow
the new field, and then tap or click ____________________ on the shortcut menu.
91. Society encourages users to contribute to ____________________ computing, which involves reducing the electricity
consumed and environmental waste generated when using computers, mobile devices, and related technologies.
92. A hard copy or ____________________ is information that exists on a physical medium such as paper.
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Access 2013 Chapter 01: Databases and Database Objects
93. ____________________ refers to the process of determining the tables and fields that make up the database.
94. The determination of database requirements is part of a process known as ____________________.
95. Designing to omit ____________________ will help to produce good and valid database designs.
96. Discuss the difference between the way Access saves a record and the way Excel saves a row in a worksheet.
97. In the accompanying figure, book rep names appear more than once in the table. Storing this data on multiple records
is an example of redundancy which can cause several problems.
What are these problems? What is the solution to the problem?
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Access 2013 Chapter 01: Databases and Database Objects
98. When you create a database, you should follow some general guidelines for database design. What are these nine
guidelines?
Critical Thinking Questions
Case 1-1
Joe has been asked to create a Special Projects database for his company. The database is to track employees and the
special projects to which the employees may be assigned. A special project can have between 2 and 5 employees assigned
to it. He has determined that he needs the following tables:
Employee (Social Security Number, Last Name, First Name, Street Address, City, State,
Postal Code, Hourly Pay Rate, Project Code)
Project (Project Code, Project Name, Total Hours, Completion Date)
99. Which field in the Employee table should be the primary key and why?
100. Which field in the Project table should be the primary key and why?
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Access 2013 Chapter 01: Databases and Database Objects
Critical Thinking Questions
Case 1-2
Now that Joe has created the tables and determined the primary and foreign keys, he needs to determine the data types for
the fields in each table.
101. What data type should Joe use for the Completion Date field?
102. What data type should Joe use for the Social Security Number field? Why?
Identify the letter of the choice that best matches the phrase or definition.
a.
AutoNumber
b.
Layout view
c.
DBDL
d.
Report view
e.
Long Text
f.
Currency
g.
Metadata
h.
Print Preview
i.
Short Text
j.
status bar
REFERENCES:
AC 9
AC 8
AC 9
AC 9
AC 9
AC 58
AC 50
AC 50
AC 50
AC 54
103. Field can store a variable amount of text or combinations of text and numbers where the total number of characters
may exceed 255.
104. Presents information about the database object, the progress of current tasks, and the status of certain commands and
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Access 2013 Chapter 01: Databases and Database Objects
keys.
105. Field can contain any characters and the total numbers of characters cannot exceed 255.
106. Field can contain only monetary data.
107. Field can store a unique sequential number that Access assigns to the record.
108. A commonly accepted shorthand representation for showing the structure of a relational database.
109. View that shows a report as it will appear when printed.
110. View that shows a report on the screen and allows changes to the report.
111. View that shows a report on the screen and does not allow changes to the report.
112. Can include such information as the file’s author, title, or subject.
