74) Why should a meeting leader create a new agenda following a completed meeting?
A) A new agenda allows the leader to list any items that were not fully addressed during the
concluded meeting so they can be discussed at the next meeting.
B) The new agenda will be distributed to people who missed the concluded meeting so that they
know what was discussed and accomplished.
C) The new agenda contains the play-by-play information omitted from the meeting minutes.
D) The new agenda is how the leader will assign tasks to people who participated in the concluded
meeting.
75) When employees feel cynical about the value of the workplace meetings they are required to
attend, this cynicism contributes to a negative organizational culture.
76) Three types of meetings include information-sharing, problem-solving, and ritual activities.
77) Meetings that function only as ritual activities are a waste of valuable time.
78) Videoconferences require an elaborate organizational network.
79) One deciding factor for whether members of a task force should come together for a meeting is
the level of interdependence that exists between individual members’ tasks.
80) People who do the same job independently cannot benefit from sharing ideas in a group
meeting.
81) Questions with more than one correct answer are better handled in meetings, while those with
only one solution can usually be handled best by individuals.
82) Meetings are desirable when confusing or controversial information is being communicated.
83) An agenda should list specific goals so participants will have the opportunity to complete
necessary preliminary work prior to the meeting.
84) When you are opening a meeting, it is wise to identify the goals and provide necessary
background information.
85) Parliamentary procedure is useful if emotions are likely to be strong and it is important to
engage in critical thinking.
86) According to parliamentary procedure, the term “motion” refers to a “yes” vote on a proposal.
87) In parliamentary procedure, a “motion” requires a second in order to be considered by the
group.
88) Consensus is the best approach to decision making.
89) Different cultures place different value on consensus as a decision-making method.
90) Majority vote is the most effective decision-making method for small groups.
91) A key advantage of majority-vote decisions is that they ensure support from everyone in the
group.
92) When brainstorming in a group, it is important to evaluate each idea as it is presented.
93) Nominal group technique provides a method for discussing the pros and cons of proposals
anonymously.
94) The recommended method for starting a meeting is for the leader to ask a direct question of a
quiet member.
95) An example of an overhead question is, “As you all know, we just received a $5,000 grant! We
get to decide how to spend the money, as long as we can justify our reasoning. Would anyone like
to make a suggestion?”
96) If a member asks a question, the leader can avoid commanding undue influence by relaying the
question to the group.
97) An effective relevancy challenge requests further explanation of an idea, without putting down
the person who brought it up.
98) If the agenda for a meeting has been covered before the scheduled ending time, it is
recommended that you fill up the remaining time with chatter.
99) In almost all cases, meetings should be called to a close when the scheduled closing time has
arrived, even if some items on the agenda haven’t been discussed.
100) A good set of meeting minutes will be complete enough that someone who missed the
meeting will be fully informed.
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101) Even if the meeting has been productive, the leader should follow up on the assignments
given to group members to be sure they are being performed.
102) Identify and describe three categories of meetings that occur in the workplace. Which of these
types of meetings would most likely occur every Monday morning, and why?
103) Deborah Tannen writes: “Why should meetings be so frustrating? A large source of
dissatisfaction is the conviction that your time is being taken up without obvious results; another is
the feeling that you are not being heard. In that sense, meetings are a pressure-cooker microcosm
of the workplace: A diverse group of people, with their own ideas, comes together to get a job
done.” Discuss Tannen’s comments. Suggest guidelines that could help alleviate the two sources of
frustration she writes about.
104) Identify three types of virtual meetings. Why might a team choose to hold a virtual meeting
instead of a face-to-face meeting?
105) Describe the decision-making process a leader should go through in deciding whether to call
a meeting. Identify at least four reasons to hold a meeting and four reasons not to hold a meeting.
Explain each briefly.
106) Describe two meetings you have participated in: one that should not have been held and one
that was productive. Explain why each should have been held or not held.
107) Explain four elements that should be included in a comprehensive agenda for a meeting.
What does each of these elements contribute toward an effective meeting?
108) Compose three vague agenda items. Next, revise the wording of each item so it focuses on
specific outcomes and prepares participants for their roles.
109) What is the purpose of establishing meeting etiquette? What are three rules that should be
established specifically for virtual meetings?
110) What is parliamentary procedure? Discuss its advantages and disadvantages.
111) What is a motion in parliamentary procedure? Provide an example of an effective motion.
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112) Identify four types of questions designed to encourage group members to participate. Explain
each type of question and when it should be used. Write one example of each type.
113) What is the purpose of brainstorming? Identify three cardinal rules and three tips for healthy
brainstorming. Explain why each is important.
114) What is nominal group technique? When should it be used? Describe what occurs in each of
its five phases. What is the purpose for each step?
115) Identify the consensus method of decision making, and describe its advantages and
disadvantages.
116) Compare and contrast the essential steps a leader should take in opening and concluding a
meeting. Look for similarities and differences in the steps, their purpose, and their impact.
117) Identify the four steps that should be taken after a meeting, and explain why each is
important.