1. Effective meetings and Ineffective meetings.
• A meeting’s effectiveness is entirely attributable to the way in which it has been
developed, is accomplished, and is followed up.
• Ineffective meeting occurs when:
o Important meeting participants aren’t attending.
o Participants come unready for the meeting.
o The meeting is vague and aimless causing in lost time.
o The meeting has no apparent initial point from which to make progress.
o Interruptions and off-topic discussions produce wasted time.
o Crucial ideas, thoughts, solutions, and outcomes are abandoned or
misremembered.
o Inadequate meeting follow-up results in inactivity and lack of progress.
• Effective meeting occurs when:
o Participants that should attend should be those who are directly involved and will
contribute to the purpose of the meeting.
o Schedule of the meeting should be at a mutually appropriate time for all
participants.
o Foregoing to the meeting date, information including an agenda, specifics of the
scope of the meeting and its essential goals and outcomes should be distributed
to all participants in sufficient time for them to prepare.
o Make sure that a proper chairperson is chosen to lead the meeting, maintain
order, help each participant to have an opportunity to participate and make sure
