Job Analysis and Description

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For the position of Dance Instructor with the Loisirs St-Maxime Maxi-danse troupe

Table of Contents

Introduction. 2

Overview of the Loisirs St-Maxime. 3

The Job Analysis. 3

Task Statements. 3

Importance and Frequency Ratings. 5

Task Dimensions. 7

The Salient KSAs. 9

The Job description. 12

Summary. 12

Essential Duties and Responsibilities. 12

Training and Development. 12

Communication. 12

Succession Planning. 12

Health and Safety. 13

Administration. 13

Required Experience and Qualifications. 13

Standards of Performance. 13

Conclusion. 14

Appendix A – Dance Instructor Tasks. 15

Appendix B – Importance and Frequency Analysis. 20

Appendix C *€“ KSA Table. 24

Introduction

The job description, for any position in any company, is at its minimum the basic

information required for an employee to complete his or her work in a satisfactory and

successful manner. The job description may be a formal document, a simple list of tasks or

even implicit expectations that superiors and employees have regarding the job itself. At

the Loisirs St-Maxime, the latter is the case. There is no existing job description in writing

for any of the positions within the organization, nor has there ever been. Teachers are

mostly promoted from within and expected to know how to lead a dance class from

experience gained both as a student and an assistant instructor. Therefore, the focus of this

paper is centered on the creation of a complete and generally accepted job description for

the position of Dance Instructor. In turn, this will aid in establishing the job descriptions of

the assistant dance instructors as well as the managers by clearly defining who is

responsible for which tasks.

In order to fully comprehend the setting, a brief description of the organization is presented

at the onset. Following, is the presentation and explanation of the research process applied

to gather, sort and prioritize the tasks and qualifications required for the successful

execution of the occupation. This section also describes management interactions between

the Loisirs St-Maxime superiors, the two incumbents and the MBA student consulting

team. Subsequently, the salient KSAs arising from the dimensions and

Frequency/Importance analysis are discussed. Prior to finally establishing the formal job

description approved by all parties, the paper examines the communication process and the

consensus building approach used in order to achieve the end goal of creating a holistically

complete job description. Hopefully, the result will facilitate the recruitment process and

aid in the future evaluation of employee performance.

Overview of the Loisirs St-Maxime

The city of Laval is divided into multiple sectors that are individually responsible for

managing the communal activities that are made available in their designated areas. The

Loisirs St-Maxime is a non-profit organization under the administrative umbrella of the

Laval Municipal Office in Sector 3. The Loisirs St-Maxime offers an array of activities,

including academic, cultural and physical activities in partnership with many clubs. The

Troupe Maxi-Danse is responsible for all dance, aerobics, pilates and stretching activities

provided by the Loisirs St-Maxime. Gis*le Raposo is the president of the Loisirs

St-Maxime, a volunteer in this position, and is therefore responsible for the administration

of all the activities offered by the organization. She is very actively involved with the

Troupe Maxi-Danse and devotes many hours a week managing weekly operations. At the

head of the Troupe Maxi-Danse are two Managers, Anne McDougall and Lisa Papas. Anne

is the Principal Manager and oversees the management of weekday classes while Lisa is in

charge of weekend classes. Both women are difficult to get a hold of as they hold full time

jobs and have families, and their positions are also on a volunteer basis. In total, Anne and

Lisa manage nine individuals. Five Dance Instructors, with experience ranging from one to

seven years. In addition, four Assistant Dance Instructors, one of whom has three years of

experience in this position, whereas the other three are all in their first year. There is a high

turnover expected for next season. Two teachers will be leaving the Troupe Maxi-Danse to

focus on their university education. Moreover, the most senior Assistant Dance Instructor

will unfortunately not be able to take over next year; she will also be focusing on school

and must find a full time job. The organization will have to recruit externally for the first

time in many years, which increases the importance of having an official job description

on hand.

The Job Analysis

Task Statements

Robin, a member of the MBA consulting team, is herself a Dance Instructor at the Loisirs

St-Maxime. She met with another top performing Dance Instructor, Kim, and one of their

supervisors, Anne McDougall, the Principal Manager in charge of the Dance program. The

objective of the meeting was to synchronize and scope the process of sharing information

pertaining to the job of a Dance Instructor with the Troupe Maxi-Danse. Consequently, the

three participants, including Robin, were then asked to separately provide a list of tasks

that a Dance Instructor needs to perform. The two other participants were not given hints

or examples of tasks by Robin so as to preserve each participants unique approach,

creativity, and direction of thought. The three generated lists were then shared with the

MBA consulting team in their original formats. Subsequently, copies of the three task lists

were shared among participants. The intention of this activity was to give the opportunity

to exchange thoughts about their findings. These preliminary interactions helped capture

all perceptions regarding the position. Thus, the discussion was not a meant to ensure

homogeneity among the three task lists, but rather completeness.

Initially, there was no major disagreement following the exchange, both dance instructors

seemed to agree well on the tasks to be performed by a Dance Instructor. Annes list was