Document Management
Name
University of Phoenix Online
BSA/375 Fundamentals of Business Systems Development
Instructor
29 Aug 2005
Document Management
Introduction
When planning to implement a document management system, there are many factors to
consider. First you have to consider how you want to store your documents, be it
electronic, paper format, or both; you have to have adequate storage space. Next you have
to decide whether you are going to attempt to archive old documents your organization has
in storage. A major factor in determining the format you are going to save your documents
in is to decide the length of time you wish to keep you documents and the amount of space
you have in which to keep your documents. If you are going to keep your documents in a
paper format you have to keep in mind the amount of space it will take to store them.
Another consideration when determining storage of your organizations documents is how
you want to organize your documents be it chronologically or subject based, you need to
decide what works best for your organization. And lastly you have to decide how you are
going to take those old documents, created before computers, and turn them in to a format
which can be stored electronically. There are many different formats which can be
beneficial when keeping an archive of documents. There are many reasons why documents
need to be managed. First and foremost they serve as a historical log of where your
organization came from and they will help shape where your organization can go in the
future. Documents can be a reference of how past projects were worked and offer practical
solutions for issues which come up in all projects. Keeping documents can be beneficial
for every organization, from keeping records to showing where the organization can go,
documents play a part in the every day workings of every organization.
Format
One of the first things you will need to consider is what format you intend to keep your
documents in. There are many different formats from which to choose from, and one of the
test you will have to use to determine which format you will want to use is are you going
to what to change information with in the document. Buy that, will you want to use some
of the content from a past document to help shape future documents, or will you want to
change any of the information contained with in the document to keep with the changing
