To: Desean Cook
From: Tyreek Scott
Date: November 20, 2019
Subject: A money saving proposal that reduces waste.
There is a solution to the huge amounts of paper waste in our cooperate offices nationwide. The throwing away of
memos, reports and other printed waste increases our expenses not only for the initial cost of printing, but also for the
cost of disposal. Our company can cut our supply and disposal expenses in half by reducing our paper usage,
reusing as much of the paper we already have and recycling any paper we are unable to use.
It has been estimated that office employees consume thousands of paper products every year. The cost of this can
be estimated at $16,000 per employee per year in just the cost of copy paper alone. By cutting the absurd amount of
paper used by employees we will be helping our pocket books and the environment as well. We went green way
before it was popular to do so with our reusable bags and our e-mail promotions. By asking now that employees
check their print jobs before they print and that they do all their editing on their computers we will be combining our
uses of environment-friendly office practices with the cutting-edge technology that we take pride in using.
A normal office can easily generate about two to three pounds of waste in paper alone in one day. For every ton of
paper that is recycled, we can save 19 trees, which can be used for creating homes and schools. In addition, about
500 gallons of oil is used to make office paper. Cutting our paper usage saves on our use of fossil fuels and pollution.
The more “green” we are, the more money we will retain.
Here are some examples of polices that should be considered for adoption:
-First, we should request employees print only the most important materials. Place and enforce a limit on printed e–
mails and require employees to store their work digitally. This will also save us on fire insurance because there will be
less flammable materials in our offices.
-Next, we should request employees always revise their work digitally before they print and make sure employees
use both sides of paper and to single space their papers to limit excess waste.
-We should request that letterhead, copier paper, computer head, scratch, notepad, and tablet paper along with
envelopes, stationary, and typing paper be recycled.
-All reports that are not confidential can be used as scratch paper.
An appointed Recycling Coordinator can also be a step in making sure all of these new policies are being
incorporated effectively in our offices. Their duties should include the monitoring of resources and identifying and
creating more new policies that increases our profit margins by cutting our use of resources. This will also generate